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End of Year Exit and Entry codes

We are new to PowerSchool this year and during implementation we set up our Entry and Exit codes as what was listed in the Nebraska State Reporting Setup Guide.

Entry Codes
100 Still Enrolled Still enrolled in the District.
101 Original Entry A student enters a school for the first time.
102 Transfer In Transfer in from a school, institution or home school setting.
103 Re-entry Re-entry after a withdrawal, whether voluntary or involuntary
Exit Codes
200 Transfer out – Intra-District Transfer out - within the same district.
201 Transfer Out Transfer out of the district.
202 Drop Out: A student who withdrew for personal or academic reasons.
203 Completer: Diploma A student who completed an approved program of study and met district/system requirements for a high school diploma.
204 Completer: No Diploma
205 Not Enrolled, Eligible to Return
206 Deceased, A student who died.
208 Maximum Age A student who passed the age for which the state guarantees a free, appropriate public education and subsequently exited school.

Now were are getting ready for EOY and I don't know what Entry and Exit codes to list for EOY. My best guess is this picture below.


Can someone help me know what Exit and Entry codes I need to set for EOY and be accurate for State Reporting?  Or do you have your own custom Entry and Exit codes for your school?

Tags: End of Year  enrollment
Comments
6 Responses to "End of Year Exit and Entry codes "

   
From your screen shot, your codes are exactly right. Your graduating seniors will exit with a 203 (completer) code then move to the graduated students school. The rest of your students will exit with a 200 (intra district exit) be promoted then re-enrolled with a 100 (intra district entry) for the new year.

Any students that are not graduating but leaving for other reasons will need to be exited with the appropriate code individually.

Be sure to have your students set to promote correctly on the Schedule Setup student page.

Hope this helps.

   
Thank You Kristi!
This helps a ton!

   
I leave all the Exit Codes blank except for Graduating. Here is the description of code 200 according to the NSSRS Student Guide. Unless you have more than one high school, middle school, or elementary school in your district, you will never use code 200.

• A student who transfers between schools within the same district/system.
• Do not use for end-of-year grade advancement.
• An entry enrollment code of 100 Still Enrolled should accompany or follow any exit enrollment code of
200 Transfer out – intra-district within the same school year.
Only use the 200 code if the district has more than one school offering the same grade.

   
Sharon is right. The only student group that needs an exit code is Graduating. All the other student groups will not be exiting PS, so they don't need an exit code. It wont have an effect if you do select an exit code, but it is not needed.

   
Sharon and Wayne,

In our district we have serve 35+ schools. We do have several High schools, Middle schools, and elementary schools. So I am sure at some point we will use code 200.

I was under the impression that we HAD to have an exit code for each group.

But for clarification you are saying I only need to mark graduating students? Nothing bad will happen when we run EOY and the other groups do not have exit codes?

   
Correct, nothing bad will happen. An exit record is not created for the Nebraska Student Enrollment report for all those students affected by the EOY process, so no exit code is needed for the state report and PowerSchool doesn't require one. You can include one for your own benefit, so it will show a value in the student's Transfer Info screen. All the students that will be affected by the EOY screen will be currently enrolled students and almost all will be promoted to the next grade, so to me the code would be redundant and unnecessary in the Transfer Info screen. 
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