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We had a new teacher who was here for about a month and then took medical leave. At the time, I didn't know it was going to continue the rest of the semester and didn't add the sub in as a co-teacher. Now this teacher has resigned for medical reasons and the sub is taking over her classes. I discovered last week the sub has been logging in as the teacher since the beginning. (Yeah, my fault I didn't fix this sooner.)

What is the best way to switch the class over to the sub? I want the sub's name to show as the teacher name on report cards next week. Under Edit Section, I tried adding the sub as the lead teacher and removing the original teacher. But I got a warning about losing Gradebook data. I briefly considered editing the name of the short-term teacher, but I hate to do that.

Any suggestions? TIA.

Jane Campbell
Marian High School / Omaha
PowerSchool 11.0.5 ... soon to be 12.1 
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2 Responses to "Best way to switch teachers midway through semester"

Jane, on the sections screen for this course,  I think you can remove the sub as the co-teacher and then change the lead teacher to the sub.

Yes, you can switch the teacher, but I got a warning that I would lose that teacher's Gradebook if I deleted the teacher. That concerns me this close to the end of the semester. I think I'm going to temporarily rename the teacher account until after the end of the semester. That way, the new teacher's name will appear on the stored grades. Thanks.


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Did I see some "chatter" on here last week about AutoSend not working for TestWiz?  If so could someone please try to help.  I received an email from TestWiz with a new password but it still fails to send.  Is there something else that changed with a recent update that I need to fix?

Thanks for any guidance!
Kris
Mead Public
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4 Responses to "AutoSend to TestWiz" (view all)

Kris, you may want to contact TestWiz support as they can now pull roster data directly from the Nebraska Ed-Fi ODS using secure APIs.  You can then dump the insecure FTP AutoSend(s).

Thank you Bryan, I will do that!

To get TestWiz to pull your data from Ed-Fi, send an email to TestWiz@CerticaSolutions.com requesting Ed-Fi Rostering. Here is an email we received from Certica Solutions who manages TestWiz. 

********************
Hi All,
Yes, we can retrieve Student Roster and Class assignment data out of the Nebraska Ed-Fi ODS. This automated process is a direct pull of the data, so there is no need to maintain extracts or send files from the Student Information System. We have been switching districts over to Ed-Fi Rostering on a case-by-case basis, as we wanted folks to be aware of the change. 

Please let us know if there are districts that are interested in switching to Ed-Fi, and we will contact them to get started. Alternatively, anyone who is interested, may send an email to us at TestWiz@CerticaSolutions.com, requesting Ed-Fi Rostering.

Yours truly,
Patty

Patty St. Hilaire
Client Services Specialist
Certica Solutions, Inc.

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Anyone else hearing about TestWiz not sending last night?
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6 Responses to "TestWiz" (view all)

Yes, ours is not sending either.

Laurel-Concord-Coleridge isn't sending either.

Ours is not sending either.

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Hello!

I'm working with a contractor to get my contacts all cleaned up before we upgrade to PowerSchool 12. I was planning to upgrade during winter break but the contractor wants me to upgrade during Thanksgiving break. 

If you've upgraded to PS 12, would you recommend doing it during Thanksgiving break? (I usually run major upgrades in June or July.) I'm mostly worried about any changes to PowerTeacher Pro that could cause more stress to teachers during the last couple weeks before finals.

Is there any chance the upgrade could affect our sync with eBackpack? Just looking for any advice you might have to offer. Thanks!

Jane Campbell
Marian High School
Omaha NE
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2 Responses to "Major Upgrades During Thanksgiving Break?"

You may want to wait, there is a update for 12.1 scheduled to come out in December that is suppose to be better about consolidating contacts after migration. Check out the latest PowerSource Insider video 11/5 in PowerSource for more information. I don't know about eBackpack.

Thanks, Angie. Watching Insider right now. :-) Have you already moved to 12? If so, how different is PowerTeacher Pro? I'm most worried about changing the grade book on the less confident teachers right before the end of the semester.

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The message below was sent on the PS listserv at 12:20 today. Since some people are not subscribed to the listserv (highly recommend everyone subscribing to both), we are posting it here. To subscribe to the PS listserv, send an email to:  powerschool-subscribe@lists.esu10.org.

We expected to have received an email bulletin from NDE by now which would give you more information than what is stated below. The only thing I would add is it is my understanding from the call earlier today, NDE does not want districts to approve their data if it is not correct and changes will be submitted after today.



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The VST (Virtual Support Team) had a call with NDE at 11:00.  We were told that you will see a notification come out today (via the NDE bulletin channel) with information on how/what to do if your data is not clean by end of the day.  They will still be taking the snapshot tonight at midnight but will allow a request to submit late data to clean up any existing errors pertinent to the fall window. They do NOT want you to submit your request until TOMORROW.

There will also be directions sent out on how to approve the collections if your district is ready to do that.

Hang in there everyone!!
Happy Halloween

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Tags: ADVISER
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1 Response to "ADVISER submission deadline"

Here is the NDE Bulletin that was just sent out. I only included the text, so there are no images/screen shots.  If you didn't get the email containing the Bulletin and you want to get it or future bulletins, submit a ticket to NDE's Helpdesk.

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District Administrator Approval for ADVISER Validation
PLEASE NOTE:  Administrators should not sign off on their Fall data until they are satisfied that the Fall reporting data is correct.

NDE will take a snapshot of the 18-19 ADVISER data at midnight tonight, this data will be used for state reporting purposes. Tomorrow in the ADVISER Validation website, Fall collection reports will have a new Reporting Window option called “As of October 1st (Locked)” which will display the data that was saved in the snapshot.

The District Administrator Sign-Off screen for ADVISER data is now available in ADVISER Validation. Only users marked as a District Administrator through the NDE Portal will be able to access the screen. To do so, click the new link in the ADVISER Validation menu:


Then after reading the statement, click the Edit button to activate the checkbox:

Then you will be able to check the box, and you must press Update to save your approval:



Request to Submit Data Late or Make Data Changes
We are aware that many districts are still working on correcting their data due to issues with their SIS vendors and due to how late some of the validation errors have been activated. If this applies to your district, starting tomorrow you may submit a “Request to Submit Data Late or Make Data Changes” form through the CDC in the NDE Portal https://portal.education.ne.gov  where you will be able to select “ADVISER” as the collection like below:

You only need to submit one request per district assuming you are able to document all of the changes that you will be making in that request. NDE may follow up if we need more details about the corrections. Under ADVISER, you will continue to be able to submit data from your SIS software to make corrections even after the snapshot has been taken. It is highly recommended that you will fix the data in your SIS so that the “As of October 1st” validation reports (the non-locked versions) look correct before NDE will follow through with your data change request and update your snapshot data to match. Please continue to work on your data just like you have been doing throughout the audit window.

If you have already approved your data in ADVISER, but will be submitting a data change request to make additional changes, you should contact the NDE help desk at ADVISERHelp@NebraskaCloud.org to undo your original approval.

District Administrators Approval for NSSRS Validations
Finally, District Administrators will need to approve the data that has been submitted in the 2017-2018 Follow-Up Audit collection in the NSSRS Data Manager.  Only districts that have submitted data in this collection will need to approve the collection.

To Approve the 2017-2018 Follow-up Audit Collection: When logged onto the NDE Portal, click on the Student & Staff (NSSRS) tab, Click on the NSSRS Data Manager, Click on the Data Submission tab, Then select Data Approval.


Denise Schuyler
Data, Research, and Evaluation - NDE IT Helpdesk Specialist

Helpdesk:  888-285-0556 – ADVISERHelp@nebraska.cloud.org
Email:  denise.schuyler@nebraska.gov

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Is anyone using the special education module for PowerSchool?  Any opinions?

Thanks,
Bev Lauby
Lexington Schools
Tags: sped
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2 Responses to "SPED module for PowerSchool"

We used PowerSchool in parallel to SRS for the past few years because the PowerSchool reports were much easier to work with in NSSRS.  For this year, we have chosen to use PowerSchool for ADVISER rather than SRS.  I believe our SPED teachers are still entering data in both systems.

The biggest advantage of PowerSchool is that it removes a layer of complexity when working on reporting errors.  Unless a person with SRS access is doing your ADVISER, it takes extra steps to fix errors.  Having it all in the same system really makes problem resolution much easier.  

The disadvantage is that if you want to use SRS features that don't exist in PowerSchool (I'm not SPED and have never used SRS, so I don't know what those are), you have to maintain data in both systems.

Dave

We did use PowerSchool when doing NSSRS but this year our Sped director decided to use SRS.  It doesn't seem to be that bad but we do have a couple students we transferred out and the other school transferred in but we have errors in ADVISER.
when we used it in Power School teachers still updated SRS. We have a sped secretary that updated PowerSchool.  And I created a custom page for data like MDT date and IEP date and case manager etc.

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I am trying to switch our Elementary Report Card to an Object report Report Card, however I am having problems with adding teacher comments to the report card. I've tried the basic tags for it ^(reportingterm.teachercomment;Q1), ^(teachercomments) etc. with no luck. Any ideas?
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3 Responses to "Object Report with Teacher Comments"

This is what we use:
^(*period_info;P8(MON,WED);historical.teacher_comment;Q1)

Make sure you are referencing the correct period and schedule that the comments are entered in. We use a work habits course to enter comments and then reference that course (P8(MON,WED).

Ok so this is what I did:
^(*period_info;6(A);historical.teacher_comment;Q1)

Still no luck.

http://pleasantonbulldogs.org/media/12 . Here is a link to the comments that I am trying to get to show up.



We use course numbers 10005 is our course number
^(stored.by.course.number;10005;Q1;Comment)

We just have a box for comments so we change term every Quarter.   So it is kind of a pain. If you have room for all terms you can put them all in at once

Suzanne

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Good Afternoon,
There was a new flag turned on by NDE today that has triggered an error that several are seeing.

So basically it means that on the student’s state/province-NE page>enroll option status CANNOT be blank.

Attached is a video that shows how to mass fill, the steps are also listed below:
From start page:
Search bar: NE_EnrollOptionStatus= (blank)
Go to function box (bottom right corner)
Select student field value
Field to change= NE_EnrollOptionStatus
New field value = 0
Hit submit
Hit submit again

Recording #6.zip

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8 Responses to "How to fix Error 718 in Adviser Validation" (view all)

And Why did we need this check??Everyone is scrambling to get all their information in before the due date and 4 days before things are due we have yet another error thrown at us.  Maybe a better way to do that would have been to wait until after the 15th.  We were down to 3 errors that we were working on and then to our surprise we have over 300 errors with no explanation on what was needed.  We did the mass fill and we still have over 190 errors for the same thing.  We pride ourselves on being pretty much error free and we realize this is a new year but to add errors to our reporting on the last couple of days is really very discouraging and I am sure we aren't the only district that feels this way.

I did the above steps stated by Ellie. This is didn't fix my errors. I also tried to publish all records in ADVISER and this did not fix the errors either. Any other ideas?
Bev Lauby

You also need to run that with a forward slash in front to get your transferred out students. We still had lots of errors last night, but it looks like the overnight process cleaned most of them up.

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Does anyone know what the PS Field Name is for the Special Program: Early Childhood - Participant Info Code so we can search for EC0004 or EC0007, etc.?

Thank you!!

Kristy Kennedy
Hastings Public
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Is anyone using the PowerSchool Special piece?  Pros?  Cons?

Thanks for any input.

Bev Lauby
Lexington Schools
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0 Responses to "PowerSchool Special Ed portal"

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