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I'm working with a contractor to get my contacts all cleaned up before we upgrade to PowerSchool 12. I was planning to upgrade during winter break but the contractor wants me to upgrade during Thanksgiving break. 

If you've upgraded to PS 12, would you recommend doing it during Thanksgiving break? (I usually run major upgrades in June or July.) I'm mostly worried about any changes to PowerTeacher Pro that could cause more stress to teachers during the last couple weeks before finals.

Is there any chance the upgrade could affect our sync with eBackpack? Just looking for any advice you might have to offer. Thanks!

Jane Campbell
Marian High School
Omaha NE
2 Responses to "Major Upgrades During Thanksgiving Break?"

You may want to wait, there is a update for 12.1 scheduled to come out in December that is suppose to be better about consolidating contacts after migration. Check out the latest PowerSource Insider video 11/5 in PowerSource for more information. I don't know about eBackpack.

Thanks, Angie. Watching Insider right now. :-) Have you already moved to 12? If so, how different is PowerTeacher Pro? I'm most worried about changing the grade book on the less confident teachers right before the end of the semester.

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The message below was sent on the PS listserv at 12:20 today. Since some people are not subscribed to the listserv (highly recommend everyone subscribing to both), we are posting it here. To subscribe to the PS listserv, send an email to:

We expected to have received an email bulletin from NDE by now which would give you more information than what is stated below. The only thing I would add is it is my understanding from the call earlier today, NDE does not want districts to approve their data if it is not correct and changes will be submitted after today.


The VST (Virtual Support Team) had a call with NDE at 11:00.  We were told that you will see a notification come out today (via the NDE bulletin channel) with information on how/what to do if your data is not clean by end of the day.  They will still be taking the snapshot tonight at midnight but will allow a request to submit late data to clean up any existing errors pertinent to the fall window. They do NOT want you to submit your request until TOMORROW.

There will also be directions sent out on how to approve the collections if your district is ready to do that.

Hang in there everyone!!
Happy Halloween

1 Response to "ADVISER submission deadline"

Here is the NDE Bulletin that was just sent out. I only included the text, so there are no images/screen shots.  If you didn't get the email containing the Bulletin and you want to get it or future bulletins, submit a ticket to NDE's Helpdesk.

District Administrator Approval for ADVISER Validation
PLEASE NOTE:  Administrators should not sign off on their Fall data until they are satisfied that the Fall reporting data is correct.

NDE will take a snapshot of the 18-19 ADVISER data at midnight tonight, this data will be used for state reporting purposes. Tomorrow in the ADVISER Validation website, Fall collection reports will have a new Reporting Window option called “As of October 1st (Locked)” which will display the data that was saved in the snapshot.

The District Administrator Sign-Off screen for ADVISER data is now available in ADVISER Validation. Only users marked as a District Administrator through the NDE Portal will be able to access the screen. To do so, click the new link in the ADVISER Validation menu:

Then after reading the statement, click the Edit button to activate the checkbox:

Then you will be able to check the box, and you must press Update to save your approval:

Request to Submit Data Late or Make Data Changes
We are aware that many districts are still working on correcting their data due to issues with their SIS vendors and due to how late some of the validation errors have been activated. If this applies to your district, starting tomorrow you may submit a “Request to Submit Data Late or Make Data Changes” form through the CDC in the NDE Portal  where you will be able to select “ADVISER” as the collection like below:

You only need to submit one request per district assuming you are able to document all of the changes that you will be making in that request. NDE may follow up if we need more details about the corrections. Under ADVISER, you will continue to be able to submit data from your SIS software to make corrections even after the snapshot has been taken. It is highly recommended that you will fix the data in your SIS so that the “As of October 1st” validation reports (the non-locked versions) look correct before NDE will follow through with your data change request and update your snapshot data to match. Please continue to work on your data just like you have been doing throughout the audit window.

If you have already approved your data in ADVISER, but will be submitting a data change request to make additional changes, you should contact the NDE help desk at to undo your original approval.

District Administrators Approval for NSSRS Validations
Finally, District Administrators will need to approve the data that has been submitted in the 2017-2018 Follow-Up Audit collection in the NSSRS Data Manager.  Only districts that have submitted data in this collection will need to approve the collection.

To Approve the 2017-2018 Follow-up Audit Collection: When logged onto the NDE Portal, click on the Student & Staff (NSSRS) tab, Click on the NSSRS Data Manager, Click on the Data Submission tab, Then select Data Approval.

Denise Schuyler
Data, Research, and Evaluation - NDE IT Helpdesk Specialist

Helpdesk:  888-285-0556 –

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Is anyone using the special education module for PowerSchool?  Any opinions?

Bev Lauby
Lexington Schools
Tags: sped
2 Responses to "SPED module for PowerSchool"

We used PowerSchool in parallel to SRS for the past few years because the PowerSchool reports were much easier to work with in NSSRS.  For this year, we have chosen to use PowerSchool for ADVISER rather than SRS.  I believe our SPED teachers are still entering data in both systems.

The biggest advantage of PowerSchool is that it removes a layer of complexity when working on reporting errors.  Unless a person with SRS access is doing your ADVISER, it takes extra steps to fix errors.  Having it all in the same system really makes problem resolution much easier.  

The disadvantage is that if you want to use SRS features that don't exist in PowerSchool (I'm not SPED and have never used SRS, so I don't know what those are), you have to maintain data in both systems.


We did use PowerSchool when doing NSSRS but this year our Sped director decided to use SRS.  It doesn't seem to be that bad but we do have a couple students we transferred out and the other school transferred in but we have errors in ADVISER.
when we used it in Power School teachers still updated SRS. We have a sped secretary that updated PowerSchool.  And I created a custom page for data like MDT date and IEP date and case manager etc.

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I am trying to switch our Elementary Report Card to an Object report Report Card, however I am having problems with adding teacher comments to the report card. I've tried the basic tags for it ^(reportingterm.teachercomment;Q1), ^(teachercomments) etc. with no luck. Any ideas?
3 Responses to "Object Report with Teacher Comments"

This is what we use:

Make sure you are referencing the correct period and schedule that the comments are entered in. We use a work habits course to enter comments and then reference that course (P8(MON,WED).

Ok so this is what I did:

Still no luck. . Here is a link to the comments that I am trying to get to show up.

We use course numbers 10005 is our course number

We just have a box for comments so we change term every Quarter.   So it is kind of a pain. If you have room for all terms you can put them all in at once


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Good Afternoon,
There was a new flag turned on by NDE today that has triggered an error that several are seeing.

So basically it means that on the student’s state/province-NE page>enroll option status CANNOT be blank.

Attached is a video that shows how to mass fill, the steps are also listed below:
From start page:
Search bar: NE_EnrollOptionStatus= (blank)
Go to function box (bottom right corner)
Select student field value
Field to change= NE_EnrollOptionStatus
New field value = 0
Hit submit
Hit submit again


8 Responses to "How to fix Error 718 in Adviser Validation" (view all)

And Why did we need this check??Everyone is scrambling to get all their information in before the due date and 4 days before things are due we have yet another error thrown at us.  Maybe a better way to do that would have been to wait until after the 15th.  We were down to 3 errors that we were working on and then to our surprise we have over 300 errors with no explanation on what was needed.  We did the mass fill and we still have over 190 errors for the same thing.  We pride ourselves on being pretty much error free and we realize this is a new year but to add errors to our reporting on the last couple of days is really very discouraging and I am sure we aren't the only district that feels this way.

I did the above steps stated by Ellie. This is didn't fix my errors. I also tried to publish all records in ADVISER and this did not fix the errors either. Any other ideas?
Bev Lauby

You also need to run that with a forward slash in front to get your transferred out students. We still had lots of errors last night, but it looks like the overnight process cleaned most of them up.

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Does anyone know what the PS Field Name is for the Special Program: Early Childhood - Participant Info Code so we can search for EC0004 or EC0007, etc.?

Thank you!!

Kristy Kennedy
Hastings Public
0 Responses to "Special Program: Early Childhood - Participant Info Code / FIELD NAME"

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Is anyone using the PowerSchool Special piece?  Pros?  Cons?

Thanks for any input.

Bev Lauby
Lexington Schools
0 Responses to "PowerSchool Special Ed portal"

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This email is being sent to all PowerSchool districts.  The latest PowerSchool update has been released and does fix several issues.   However, there are some fields in PowerSchool that districts must update in order to successfully publish their Student and Student Enrollment data. 

The Reporting School 
This field  must be filled out for ALL students including students who transferred out during this school year i.e. summer transfers, and students in your non-public or services schools. 

The field is found on the State/Province – NE Student information page
Start Page > Student Selection > Nebraska State Information > Nebraska Student Information

You will need to enter in your 9 digit (no hyphens) district/school number in this field.  For example Waverly High School would enter 550145001 in this field for all their High School students.

Here is a link to a short video on how to mass update your Reporting School Information

The English Learner (EL)
 The English Proficiency field will also need to be updated as well.  Here is another quick video on how to search and mass update those students.

If you have not done so already please register for an ADVISER workday.

If you have any additional questions please work with your PowerSchool support 
cooperative or open a ticket with NDE at

Aimee Muehling 
Nebraska PowerSchool Cooperative
NebPS HelpDesk:
Office phone: 402-223-5277
Cell phone: 402-525-0698
9 Responses to "IMPORTANT: PowerSchool Update for ADVISER Action Items" (view all)

I want to make sure I understand the EL part first before I make mass changes... Currently all students enrolled at any time since the beginning year date need to be marked 11,12,13, or 14 in the field S_NE_STU_LEP_X.English_Prof

Current EL learners (receiving services) will be marked 11.  Students who have never been EL will be marked 14.  

Question of the day... we have students who still have this field set with 02, 03, 04, etc from previous years.  If we've updated ALL of our current EL students to 11, this means that any student with mark less than 11 should be marked as 13 (Reclassified as English Fluent) , shouldn't it?  

I didn't everything Amy said to do and my students are still not publishing.  Anyone else have any luck?
Bev Lauby

All mine finally published with zero errors or dependencies.  Try running all reports again from the top down. 

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I know I'm doing something wrong. I'm trying to import PSAT 9 test scores from a .txt file with Student_Number, Grade_Level, Test_Date and 3 scores. The test record for PSAT 9 gets created for the student, but the scores are empty.

I switched to the term 2015-16 for scores with a test date of 10/01/2015. I'm in the only school, not District. I'm mapping the fields. Any idea what I could be doing incorrectly? TIA!

Jane Campbell
Needy PS Admin
Marian High School
3 Responses to "Test scores not importing "

The headings for your scores must have _1for num,_2for percent, _3for alpha  So if you have reading and want the score in the NUM column heading must be Reading_1
If you have Math and want it in the Percent (Middle) Column it would be Math_2  and anything in Alpha Column would be anything_3  


That was it. Thanks, Suzanne! I thought since I was mapping it over to the "Num" option, I didn't need to worry about that. :-)

The _1 stuff changed in the last few years it use to not matter so I had the same issue you were having.  That is why I knew how to fix it.

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If you import PSAT scores into PowerSchool, do you separate out the tests by grade level? For example, PSAT_9, PSAT_10, PSAT_11. Right now, I just have PSAT and was planning to import multiple copies of the PSAT with different dates. That's how I do it with ACT. But is the PSAT a different test for each grade level?? I'm new to importing test data. TIA.

Jane Campbell
Marian High School / Omaha
3 Responses to "PSAT Scores in PS"

OK ... I've decided to create separate PSAT tests for each grade. Now I'm wondering: can I use the same Test Results names for each test? Can I use the same "Math_Sec_Score" for PSAT_9, PSAT_10 and PSAT_11? Don't they get assigned to specific tests during the import?

I use the same score names for my NWEA Winter and Fall tests with out a problem so I would say Yes.

Suzanne Stevenson
Columbus Public

Great! Thanks, Suzanne. :-)

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