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I've just spent the last 20 minutes of my life exporting student and parent emails for someone. Is there a reason I don't want to create a custom student email field so I don't have to hassle with the data export manager? I've tried to use the export templates but from what I understand, you can't export the student email with the same template as the parent email. Quick export is SO much easier. Am I missing an important skill since I can't get both parent and student emails to export with the same export template? Am I just whiny today??? TIA.

Jane Campbell
Marian High School
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Could someone please send me the link for the downloads from yesterdays conference?  Thank you!
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The site for the downloads is


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My middle school secretary is unable to print labels, envelopes, mid term reports, etc. if she loads the request as a group.  
She goes through the regular steps to print, and when she selects view screen, it only shows the title of the report with a .pdf at the end.  There is no rotate icon, print icon, or anything else like that across the top of the screen.  
I logged into her computer last night, and was having the same issues.  When I log in to my computer at my building, I do not have these issues at all.
I am really not sure if this is a PowerSchool problem, a cipa filter problem, or another problem.  I would appreciate any comments on this.
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We have used the Low Current Grades report to do our down list that I got from somewhere a few years ago.  All worked well, except now with the new gradebook the Last Update isn't pulling into the report.  It shows it as 00/00/00 on the report.

Here is the code that is used in the report.  ~(v.DSQL_lastupdate)  Any suggestions?
2 Responses to "Pulling LastUpdate from Gradebook into report?"

From Matt Freund: 

Updating the Low Current Grades Reporting Engine Reports

I recently posted how to update the Current Grades sqlReports to show the last grade update, but some places still use a reporting engine I created years ago that does the same thing. I quit updating it after PS 7 and no longer support it in general because of sqlReports, but here's how to get the last grade update to work okay in the reporting engine report as well:
This only applies to Version 7.0 of the Low Current Grades reporting engine reports (you see the version number when you run the report) -
1 - click on system reports, engine, and the setup link on the engine tab. That will bring up a list of reporting engine reports.
2 - click on the Variables link on the line for the Low Current Grades report.
3 - click on the sqlStatement link on the variable page.
4 - in the Value box, look for the cc.lastgradeupdate reference in the first SELECT line and change the cc to pgf. In other words, change it to read pgf.lastgradeupdate.
5 - scroll to the bottom of the page and click on Submit.
The next time the report is run, the last grade update value should be correct. Originally I had the report pulling from the cc table, but PTP doesn't save the last grade update to that table. Both gradebooks instead save the last grade update to the PGFinalGrades table, which is what the pgf is a reference to in the sql.
There were some versions of the report that had an activities drop-down, and the fix should be the same. If you have a version older than the 7.0 one, then I'm not sure how to fix it and I don't support it. I'd recommend you use sqlReports instead and the reports on the Grades Report page of this site.
I also had a Last Gradebook Update reporting engine report and it won't work with PTP. The fix for it isn't as easy because it mainly looks at the cc table for the last update and to make it look at the PGFinalGrades table would take rewriting everything. I have a similar sqlReport on this site for site subscribers, but if you're not a site subscriber and want a free report, then I'd recommend installing the grades bundle as part of the Custom Reports Bundle from as it has a last update report.

Thanks Peggy.  That was it.

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I am putting grades in and I keep getting the message that "An invalid grade scale exists for at least one class or standard. Contact your administrator to correct the grade scale configuration before saving scores." I've looked, but I'm not sure what I need to change. Some of my teachers have this, and some do not.  I've tried to check the grade scale in both course and section to make sure they match, but it is time consuming, even for a little district like ours to go through every single one.  Suggestions?
1 Response to "PTP Invalid grade scales"

I just fixed this for our Elementary Grade Scale. Look in District>District>Gradescales. I had a yield sign on the one affected. Click the pencil and in the Cutoff column, make the low grade = 0. We had a "U" have a low of an 80 and a teacher gave a kid a 50 and would get that message and not save. I made it a zero and all was good.

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Roger Sprik will be a guest presenter.
He presents at National Conferences.
He will be presenting Enterprise Reporting, Data Import/Data Manager, and more.

Pam Taggart from the NDE will be there for NSSRS sessions/questions.

Prizes include 2 tickets to the Nebraska vs Purdue game (October 22).

Registration opens
September 7
Register here:
Cost is $60 - includes continental breakfast and lunch

14th Annual Nebraska PowerSchool Users Group (NEPSUG)
Educational Service Unit #10 Kearney
76 Plaza Blvd, Kearney, NE  68845

Wednesday, October 5, 2016 - Networking Social (6:00-8:00 pm)
Thursday, October 6, 2016 - PowerSchool Sessions (8:00 am-4 pm)

Networking Social- La Quinta Inn & Suites
      *  Join us for snacks to network with fellow PS users!
PowerSchool Sessions- Educational Service Unit #10 located at 76 Plaza Blvd in Kearney
Lodging-  A block of rooms has been reserved at the LaQuinta Inn & Suites for Wednesday evening, October 5th.  Reserve your room by September 2

      *  108 3rd Ave, Kearney, NE 68845
        *  Call 308-237-4400 and mention you are with NEPSUG (Power School)  
      *  Room cost is $91.00
      *  Amenities include free wi-fi and a complimentary breakfast

Contact Suzanne Stevenson (  402-563-7000 ext.1503) or Andie Maupin(  402-827-8599)

Tentative Sessions
PowerTeacher Pro - New! (web based)
Enterprise Reporting - New!
PowerSchool 101
(for new schools using PowerSchool)
Secretary Session
Drop & Adds - What They Affect
Importing/Exporting with Data Manager
What is YOUR Question?
Stored Grades and Report Cards
GPA Troubleshooting
How to get your information for CRDC from NSSRS
Moving from NSSRS to ADVISER
NSSRS - Validation Reports
NSSRS Help Session
NSSRS How do you handle…?

2 Responses to "NEPSUG Conference Update - Special Guest - Roger Sprik"

The deadline to register at La Quinta Inn & Suites has been extended to September 22. Phone #: 308-237-4400. Mention you are with NEPSUG (Power School).

Roger Sprik will be a guest presenter.
He presents at National Conferences.
He will be presenting Enterprise Reporting, Data Import/Data Manager, and more.

Pam Taggart from the NDE will be there for NSSRS sessions/questions.

Prizes include 2 tickets to the Nebraska vs Purdue game (October 22).

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OK so...the following is from the last NDE Bulletin:

"In setting up NSSRS for 2016-2017 NDE found an issue with the School of Residence [Student: Location of Resident (165)].  This field is only 3 digits not 11 as was noted in the 11.1 version of the Student Template Instruction Manual.  NDE notified all the Student Information System vendors August 16 and the vendors will have to update the Student and Student Snapshot Templates before you can upload your student data for 2016-2017.  We are sorry for the additional work and delays this causes you and your Student Information System vendors.  The updated instructions for this field are noted in version 11.3 of the Student Templates Instruction Manual posted 08/19/2016.  Previous to the 11.3 version of the Student Template Instruction Manual the field School of Residence [Student: Location of Resident (165)] was named School of Attendance.  This name change was corrected in version 11.3."

Can anyone enlighten me as to just what we need to do to comply with this "issue"?  Do we have to change our District of Residence Codes?

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Anyone else getting complaints that teachers can no longer copy PowerTeacher seating chart layouts from one class to another? Any suggestions?
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Seating Charts for our school is all kinds of messed up. Some can see, some can't, some can move kids around, some can't. All can't print them. eerrrrrr.. 

Yikes! I've only heard the one complaint. Are you on 10.0.1?

Yes we are 10.0.1. I did hear that if the teacher just creates it and does not save then prints, it seems to work. But if you can't save.. eerrrrrr

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I get this question every year and I'm always giving the wrong answer. We have semester-long classes but we store grades for Q1 and Q2. They go home on what we call a quarterly progress report.

My question: if the S1 and S2 are the official grades for a class, do our teachers need to set up Q1 and Q3 terms? Looking back on my notes, I looked into this before and ended up telling the teachers they need to do final grade setup for all four terms (Q1, S1, Q3, S2). But this doesn't make sense to me. Why should they set up Q1 and Q3 if only S1 and S2 are official grades?

Ideas? My brain hit its capacity last week ...


Jane ;-)
Marian High School

Tags: Gradebook
4 Responses to "Setting up OLD Gradebook" (view all)

OK ... so here's what I found in my notes. Is this true? Is there a way to store a Q1 and Q3 term grade but not have those terms need to be set up?

"Q1 and Q3 terms need to be set up the same as S1 and S2. Technically, Marian doesn’t do the traditional quarterly grades (such as Q1+Q2=S1), but we store quarter grades so we have to set up a term for Q1 and Q3. If your S1 grades are set up to calculate using category weights but Q1 is set to default with total points, the Q1 and S1 grades will be different."

I guess the answer is yes and no or maybe "it's complicated" or maybe "it depends".

There are two parts to this and it comes from the start of the Permanently Store Grades screen: 

1) Use this Final Grade/Reporting Term:
2) Save with this Historical Store Code:

When you store grades, the store code that gets recorded can be anything you want. You enter characters into the field labeled "Save with this Historical Store Code:".  You could have the records showing XX or Q8 if you wish. But most of us enter the same value as was chosen in the line above which is "Use this Final Grade/Reporting Term".

The "Use this Final Grade/Reporting Term" tells the stored grade process what final grade to use in the Teacher's Gradebook.

So YES, you can store a Q1 grade for a semester long section, without setting up a Q1 grading term. 

Use this Final Grade/Reporting Term:  S1
Save with this Historical Store Code:  Q1

Just realize, this grade that gets stored with a Q1 store code is not necessarily the average of all the grades for a specific range of time (ie: start of Q1 to the end of Q1). This grade would be the calculation as of the point in time when the grades were stored. If you stored the grades 3 days after the end of the quarter, it might contain grades from Q2 if a teacher has entered grades from assignments given in Q2.

Some schools have gotten completely away from quarters, so when they store grades in the middle of the term, they store an M1 the first semester and an M2 the second. Again, this indicates the average at the point in time grades were stored.

If you don't have quarter terms defined and you store a grade at the mid-term, no matter if you call it M1 or Q1, the issue I see with this is if a parent questions the stored grade, you have no way of determining which assignment grades were used in the calculation. It was whatever grades that were entered when grades were stored. There is no way of going back and trying to see if your calculation is right b/c there is no date range to pull the assignments.

Just because you create a Q1 & Q2 grading term doesn't mean teachers have to calculate their S1 grade using the quarter terms. They can calculate S1 any way they would like.

Maybe a compromise if you are truly against even saying or showing the word quarter, is to create an M1 grading term that runs from the first day of school to the middle of the term, and then you can store this term grade and I would use M1 as my store code too. This way you would know what assignments make up that stored grade and you are not mentioning quarters.

Hope this makes sense.

Thanks, Wayne. When we store the quarter grade ("snapshot" is what the administrators call it), we use the S1 grade, as in your example. Technically, we know which grades were entered by the specific date and time so we should be able to go back to verify a quarter grade, if needed. But for all purposes, the Q1 grade is not an official grade. 

If we turn off the term Q1 from ever showing for parents and students, it shouldn't matter if Q1 is set up like S1, right? The problem we've had in the past is when parents and students see the Q1 grade and it's showing a different grade from S1 during the first quarter.

I like the idea of calling it an M1 grade -- really gets away from the quarter. Maybe I'll pass that along.

Thanks for your help! :-)

My issue with setting up Q1 and Q3 is that teachers always forget or don't get them set up correctly with the S1 and S2 grade setup. Plus it's twice the work, which further encourages teachers to not complete setting it up consistently for each class. I end up running reports and tracking teachers down, which I don't have time to do.

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Are this year's parents more needy than usual ... or is it just mine??? =:-0 #happynewschoolyear #ineedadrink
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