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Wayne Wiens (22)
DO NOT transfer seniors out of PowerSchool!! NDE has seen several districts do this and it is not the correct thing to do.

ADVISER requires a 210 exit code record be sent for graduated seniors, but this doesn't require you to transfer the seniors out of PowerSchool. Transferring out the seniors will causes more errors. All that needs to be done is to set the seniors Exit Code to whatever your school uses for graduated and change the Exit Date. The Exit Date can be any date between their last day in attendance and the day after the last day in the calendar. 

HINT: To do this quickly, you can use the Student Field Value function to do a mass change.
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The message below was sent on the PS listserv at 12:20 today. Since some people are not subscribed to the listserv (highly recommend everyone subscribing to both), we are posting it here. To subscribe to the PS listserv, send an email to:  powerschool-subscribe@lists.esu10.org.

We expected to have received an email bulletin from NDE by now which would give you more information than what is stated below. The only thing I would add is it is my understanding from the call earlier today, NDE does not want districts to approve their data if it is not correct and changes will be submitted after today.



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The VST (Virtual Support Team) had a call with NDE at 11:00.  We were told that you will see a notification come out today (via the NDE bulletin channel) with information on how/what to do if your data is not clean by end of the day.  They will still be taking the snapshot tonight at midnight but will allow a request to submit late data to clean up any existing errors pertinent to the fall window. They do NOT want you to submit your request until TOMORROW.

There will also be directions sent out on how to approve the collections if your district is ready to do that.

Hang in there everyone!!
Happy Halloween

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Tags: ADVISER
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1 Response to "ADVISER submission deadline"

Here is the NDE Bulletin that was just sent out. I only included the text, so there are no images/screen shots.  If you didn't get the email containing the Bulletin and you want to get it or future bulletins, submit a ticket to NDE's Helpdesk.

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District Administrator Approval for ADVISER Validation
PLEASE NOTE:  Administrators should not sign off on their Fall data until they are satisfied that the Fall reporting data is correct.

NDE will take a snapshot of the 18-19 ADVISER data at midnight tonight, this data will be used for state reporting purposes. Tomorrow in the ADVISER Validation website, Fall collection reports will have a new Reporting Window option called “As of October 1st (Locked)” which will display the data that was saved in the snapshot.

The District Administrator Sign-Off screen for ADVISER data is now available in ADVISER Validation. Only users marked as a District Administrator through the NDE Portal will be able to access the screen. To do so, click the new link in the ADVISER Validation menu:


Then after reading the statement, click the Edit button to activate the checkbox:

Then you will be able to check the box, and you must press Update to save your approval:



Request to Submit Data Late or Make Data Changes
We are aware that many districts are still working on correcting their data due to issues with their SIS vendors and due to how late some of the validation errors have been activated. If this applies to your district, starting tomorrow you may submit a “Request to Submit Data Late or Make Data Changes” form through the CDC in the NDE Portal https://portal.education.ne.gov  where you will be able to select “ADVISER” as the collection like below:

You only need to submit one request per district assuming you are able to document all of the changes that you will be making in that request. NDE may follow up if we need more details about the corrections. Under ADVISER, you will continue to be able to submit data from your SIS software to make corrections even after the snapshot has been taken. It is highly recommended that you will fix the data in your SIS so that the “As of October 1st” validation reports (the non-locked versions) look correct before NDE will follow through with your data change request and update your snapshot data to match. Please continue to work on your data just like you have been doing throughout the audit window.

If you have already approved your data in ADVISER, but will be submitting a data change request to make additional changes, you should contact the NDE help desk at ADVISERHelp@NebraskaCloud.org to undo your original approval.

District Administrators Approval for NSSRS Validations
Finally, District Administrators will need to approve the data that has been submitted in the 2017-2018 Follow-Up Audit collection in the NSSRS Data Manager.  Only districts that have submitted data in this collection will need to approve the collection.

To Approve the 2017-2018 Follow-up Audit Collection: When logged onto the NDE Portal, click on the Student & Staff (NSSRS) tab, Click on the NSSRS Data Manager, Click on the Data Submission tab, Then select Data Approval.


Denise Schuyler
Data, Research, and Evaluation - NDE IT Helpdesk Specialist

Helpdesk:  888-285-0556 – ADVISERHelp@nebraska.cloud.org
Email:  denise.schuyler@nebraska.gov

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Upcoming Scheduling Workshops at ESU 10
Cost: $35 (lunch included)

PowerScheduler is a very powerful tool that can save a lot of time for whoever setups the schedule and enrolls students. Everyone should be using PowerScheduler to have students enter their course requests for next year. PowerScheduler can use these requests to enroll students into their courses. The workshops are broken down into three areas:

PowerScheduler: Build & Load overview - Thursday, February 8th   
This workshop will cover the initial setup that is needed to get the scheduling process started, including the setup of the student request screens.


PowerScheduler: Prepare to Build - Thursday, March 15th

This workshop will cover the complex world of a Build. A Build is where you give PS all the necessary information and it creates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually.


PowerScheduler: Prepare to Load - Thursday, April 12th

This workshop will show how to Load the student requests into the schedule. No matter if you are going to use this current year’s schedule (even with a few tweaks) or if you had PowerScheduler Build it, the Load process will automate enrolling students into their requested courses.

To register for these courses, click HERE and search for PowerSchool.

Also, PowerSchool will be offering scheduling workshops in Lincoln, hosted by the Diocese of Lincoln Schools. More information will be posted soon.

If you have any questions, feel free to contact us.

Wayne Wiens                          Ellie Schroeder
wwiens@esu10.org                 eschroeder@esu10.org
308.698.1996                          308-698-1917

 

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NSSRS folks,

We have noticed an issue with the Student Grades report when a student has stored grades for a dropped section. In this case the record on the report will have a blank Staff ID, the PS course number will be in the CourseCodeLong field instead of the State’s course number (Alternate Course Code field) and the SectionCodeLong field will contain the SectionID of the Section’s table record, not the section number. The SectionCodeLong issue may not cause a problem, but the issue with the Staff ID and CourseCodeLong will cause errors with the State. The good news is this report isn’t due for a few more months and we’re sure there will be a fix fairly soon.


For your reference, there have been two cases submitted to PowerSource on this issue, #02732523 and #02732799.
Tags: ErrorNSSRSState Reports
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END OF YEAR Workshop

Wednesday, July 9th
9:00 a.m. – 3:30 p.m.
ESU 10 – Kearney, NE

 Presenter: Wayne Wiens 

Topic: End of Year

Need help or just time to do the End of the Year process? We will cover all the steps of the EOY preparation.

Register HERE

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Mid-Nebraska PowerSchool Conference

July 28-29, 2014 @ ESU #10

108 3rd Ave,  Kearney NE

Click here to REGISTER

  • Only $100 for two days - Early Bird rate ends July 10th
  • Nationally renowned presenters
  • 40 sessions
  • Limited block of rooms at Wingate by Wyndham for $83/night

Click here for MORE INFORMATION

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1 Response to "MNPSC 2014"

Early Bird rate ends tonight!

It is going to be a great conference, with 39 unique sessions. There are tracks for secretaries, counselors, school administrators and PS administrators. Here is a listing of 39 unique sessions:

Principal Roundtable
Tips & tricks for school administrators
Fees
Importing test data
Custom Screens
Export Templates
Form Letters
Intro to Object Reports
Utilizing Built in Reports
Counselor Roundtable
Day in the life of a counselor
Graduation Plan Setup
Graduation Plan work session
CRDC report
How to search
Intro to ReportWorks
Must Have Customizations
ReportWorks work session
Custom Web Page Management
What is new in PowerSchool
Data validation & Language Toolkit
Database extensions part 1
Building sqlReports 4 Reports
Intro to sqlReports 4
Intro to SQL
Database extensions part 2
Setting up Standards
Standards based Report cards
NSSRS State Reporting
Day in the life of a secretary
Health records and management/health screens
Incident management
Modifying data - DDA, Student Field &
Export/Import
PowerSchool 101- Where do I start?
ReportWorks examples: incident management, report card & transcripts
Security setup
Did you know? Tips, tricks & shortcuts
Timeline- what needs to be done and when

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Are you experiencing reoccurring slowness in PowerSchool? If you are, please fill out a Google form so we can get a better idea of the general characteristics of the slowness and try to determine if there is a consistent pattern across multiple districts. The form has 11 questions and hopefully is fairly quick and easy to complete. You will be able to see all the submissions. With this information we may be able to identify an issue(s) that we can collectively solve. I recommend you submit a form everyday you experience the slowness. This way we will have collaborating data if we need to take the issue to Pearson.


Click HERE for the form.


Please let me know if you have any questions, concerns or suggestions.


Thanks!


Wayne Wiens
Integration Specialist - PowerSchool
Educational Service Unit #10
308.698.1996 x296 work
402.806.0455 cell
Tags: slowness
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PowerScheduler Workday
Wednesday, April 16, 2014
ESU 10 Kearney
9:00 a.m. - 3:30 p.m.
Room: Mac/PC Lab
Presenter: Wayne Wiens

PowerScheduler Agenda:
  • Initial setup 
  • LOAD setup
  • Work time & time to ask questions
It would be very beneficial if you have your student requests completed before this workshop. 

Register here=> Odie Registration

If you have any questions, please contact me, wwiens@esu10.org.
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There are several phases in setting up PowerScheduler. The following workshops will cover the different phases.


PowerScheduler: Student Request Screens - Tuesday, February 11th   
This workshop will cover how to setup the student request screens. Everyone should be using the request screens to acquire the students’ course requests. We will go over how to setup course groups and the request screens.


PowerScheduler: Prepare to Build - Tuesday, February 18th (repeated)
This workshop will cover the complex world of a Build. A Build is where you give PS the information and it generates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually. This workshop will be repeated on February 26th. Come both days if you wish.


PowerScheduler: Prepare to Build - Wednesday, February 26th (repeated)
This workshop will cover the complex world of a Build. A Build is where you give PS the information and it generates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually. This workshop is a repeat of February 18th. Come both days if you wish.


PowerScheduler: Prepare to Load - Tuesday, March 4th
This workshop will show how to LOAD the student requests into the schedule. No matter if you are going to use this current year’s schedule (even with a few tweaks) or if you had PowerScheduler BUILD it, the LOAD process will automate enrolling students into their requested courses.


To register for these courses, click HERE and search for PowerSchool.


If you have any questions, feel free to contact me.


Wayne Wiens
Integration Specialist - PowerSchool
Educational Service Unit #10
308.698.1996 x296 work
402.806.0455 cell
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There is a current bug in 7.8.0-7.8.2 that multiples the class rank records every time the class rank is re-calculated, so the CR report will show multiple entries per student. KB article #70497 explains how to delete the multiple records. In short, you go into DDA, search for YearID = 23 and delete the found records.

If you want to run the Class Rank report after you delete the records, you will need to manually recalculate the class rank.  School > Class Rank > Recalculation Frequency > Recalculate Now.  If your recalculation frequency is set to Daily, you will have duplicates tomorrow. You may want to set the frequency to Monthly or Manual until the bug is fixed.

Also, I know of a school where the class rank report was showing multiple student records, but along with pulling the current seniors, it was also pulling the seniors that graduated last year. Since we can't run Class Rank for previous years, we deleted all the records in the Class Rank table. We could have also searched for YearID >=22 and deleted the last two years of records instead of deleting all.
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Did the recent update (7.9) fix this bug?

Yes, it fixed it.

Thanks, Bryan...our list was a mess, plus it even included some kids that already graduated.. .not sure what is going on with that!   I'll give it a try again tomorrow.

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