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Peggy Medema (37)
Where do you designate a student as HP instead of PK in PowerSchool?
Tags: NSSRS
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3 Responses to "Putting in HP in NSSRS"

I believe on each student on the State/Provine - NE page 

(under Information on the left hand side)   

Half-day Pre K  --change the drop down to YES for each student

This can also be done on the Transfer Info page at the bottom
When you choose Yes or No to the Part time Kindergarten or Part time pre-school.

The Unique ID extraction file still shows the grade level as PK even though Half-Day Pre-K is selected in PS.  How can the extraction pull out the HP grade designation? I've imported the extracted file into Excel, changed PK to HP and then converted file to .txt for upload. I'd prefer the extracted file to show HP as the grade level, not PK.


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I have a couple of rural school kids who are going to take Driver's Ed via DL. I used Enroll in Another School to get them in the class. What I'm worried about is Attendance, ADA/ADM, and anything else that would affect NSSRS. Does anyone have any experience with this and have any advice for me?
Tags: ADA/ADMAttendanceNSSRS
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1 Response to "Enroll student at another school"

We have a student that only takes band with us. We do report the student in NSSRS.  He has a FTE of .2 so he doesn't really count because the FTE must be 50 percent or more but we do all the templates for them.


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When I run the audit file for Student Grades, any students at the high school who have withdrawn from a section after grades were stored for first semester have the entry for that grade one column off. It appears to happen with the teacher name. It sees the comma that separates the last and first name and then shifts everything over. In the column for Course Code Long, it puts in the Course code instead of the Alternate Course Code. In the Section Code Long column, it replaces the section number with the Section ID. It also happened for the extract file, except that it doesn't shift the data over.

I reported this to PowerSchool and it moved all the way up the food chain. This is the response I got today: 

The issue you have reported in case number 01363418 has been identified as a new or existing application defect.

I do not have a workaround for this issue at this time as the report is not correctly handling dropped classes.

Your case information will be associated with the existing development ticket, for tracking purposes. The case will remain open until the defect has been addressed in a PowerSchool release, at which time you will receive email notification and the case will be closed.

Just thought I'd give everyone a heads-up in case you run into the same thing.
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0 Responses to "Issue with Student Grades report"

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We are considering opening up our elementary to the parent portal. I'm curious how many schools have the portal open at that level and the reasoning behind that decision. Also, do you have "standards" available?

Thanks in advance for your input.
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2 Responses to "Parent Portal questions"

We have the portal open for all grades.  The main reason is we use Power Lunch and this way parents can see the lunch transactions and balances.

We use Parent Portal for any parents that would like an account.  It is mainly our parents who have secondary students and want to keep up with the younger kids. 
And yes, we do have our standards available as these are on the elementary report cards.

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I realized recently that I had an alternate course code incorrect for a teacher in last year's Grade Report. I want to find the course and fix it, but I can't find it. 

I went into DDA>Courses, but there's not field there for Alternate number. Can someone point me in the right direction?
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1 Response to "Search for Alternate Course Code"

In DDA, the Alternate Course Number only shows up if a course has been assigned one.  It then appears in the Custom field, but appears to be non-editable (if that's a word) in DDA.

Editing the Alternate Course number can be done at the Setup>School>Courses screen.

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I can't seem to get PT Mobile to work on an iPad. Can someone send me some instructions that aren't as vague as the ones on PowerSource? I can find the district when I search, but it doesn't seem to hold the information to log in.
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7 Responses to "Making the Mobile App work" (view all)

Are you running 7.0.3 or 7.1 (current).  If so it is broken on those two releases.

We are hosted now, so running the most current version. I guess I'm glad to know it's not just me :~P

Does anyone know if this got fixed?

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I tried to clean up some overlapping enrollments for a student the other day and it wiped out everything!!! All her enrollments, assignments, attendance! PS Support said that this is a known issue and directed me to Article 64217. It is supposed to be corrected in the December update.
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1 Response to "Warning about correcting overlapping enrollments"

I have seen this too, but when I called tech support on Oct. 24, they did not reference article 64217 and they would not escalate the case! I called twice and even talked to a supervisor. I was sure the loss of student data wasn't user error and was caused by a PS function, but I let Tech Support's lack of interest stray me into thinking this was an isolated instance and therefor I didn't post a warning. Thanks for the warning Peggy and sorry I didn't put one out earlier.

When I found about the deleted records, three days had passed, so we didn't want to do a flashback. We went to a test server and rolled it back to before the function was run. This allowed us to get the two students' data, which was manually reentered.

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I can't get the Student report to pull the kids who transferred out over the summer no matter what dates I put in. What am I missing? Do I need to go in and change the transfer date to a date after school started?

I am running Student report version 1.2.
Tags: NSSRS
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2 Responses to "NSSRS Student Report not pulling transfers out"

Peggy,
I always cushion my calendar a week before school actually starts and exit my summer transfers one day after the start of the calendar.  I use the calendar to mark days in session but then my summer transfers show up for the student report and the school enrollment report.  They don't show up in June for the student summary attendance (which is what I want).  I don't know if this is the right way but it's been working for us.  

Peggy, with the students who transferred out over the summer, I change the entry date to 07/30/2011 and the exit date to 07/31/2011. When I run the Student Report and the School Enrollment for the October 17 submission (which is the initial submission for the 11-12 school year) I use 07/30/2011 for the start date and the end date would be the date you are running the report. That way all of the transfer out students are reported. Then any other submission for the remainder of the school year I use 08/01/2011 as the start date. As advised by our tech support through ESU5 we use 08/01/2011 as an enrollment date and 06/01/2012 as an exit date. That way we have some play in our school calendar. I hope this helps you with your exports.

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I have one teacher (and ONLY one teacher) whose courses are showing up in reverse order in his queue in PowerTeacher. I have hunted all over to see what could possibly be up and all the settings seem to be correct. When I log in on PT admin and look at his account, they are in the correct order. He's the only teacher in the building using Windows, and I wonder if it's some sort of cache file, but I'm PC illiterate and don't want to go trashing files unless I know what I'm looking for.

Any ideas or suggestions?

Peggy Medema
Valentine Community Schools
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0 Responses to "Course order wrong in PowerTeacher"

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I managed to get my Unique IDs from NDE, but now I can't figure out how to get them in to PS. I know it's probably not that hard, but my brain is mush!!!

HELP!!!
Tags: NSSRSupload
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4 Responses to "Importing Unique ID to PS" (view all)

If you are upgraded to PS 7.0, you go tothe Staff Edit Information then Nebraska Faculty Information (near the bottom of the page), on that page there is a spot for it!

The process isn't too bad.

1) In Excel, bring in the state ID downloaded file by Get External Data. (If you don't know what this is, count yourself lucky and ask your NSSRS person)
2) Optional, but would save a little time, rename the SSN and Gender column so they will not map in PS. You can use any name, even garbage, as long as it isn't SSN or Gender.
3) Save the file as a txt (tab delimited) file. Name it anything that makes sense to you.
4) In PowerSchool, go to a staff members Edit Information page, scroll to the bottom and click on Faculty Information link.
5) Scroll to bottom of page and enter any number in the NE Staff ID field. You need to do this so the field shows up in the field list. If the field is not at the bottom of this page, you need to have the latest state upgrade installed.
6) Go to Special Functions > Import/Export > Quick Import
7) Select the Teachers table
8) Browse to your saved file from step 3.
9) All other fields can be the default.  (Suggest Field Map box should be checked)
10) On the next field mapping page, map:
Local_Staff_ID  =>  TeacherNumber
LastName  =>  Last_Name
FirstName  =>  First_Name
NDE_Staff_ID  =>  NE_StaffID
11) Check the box "Exclude First Row"
12) Check the box "Update teacher records if an imported...."
13) Click submit

I would now delete out all the staffs' SSN numbers, unless you know you have a use for them. Before you delete though, I would export out the Teacher_Number, First_Name, Last_Name & SSN. Then save this file in a secure location. This way, if in the next few months you find out you need this, you will have a file you can reference or import back into PowerSchool. Once a few months pass, I would delete that file.

Thanks. I guess I should have said Student Unique IDs. When I put their student_number in, it says that number is already in use. When I use ID, there isn't anything to map it to.

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