Please either Logon or create a New Account.
Author
Jane Campbell (80)
I have two PowerSchool issues going on today and I'm wondering if they might be related or fixed by running a special operation. One student who is marked absent isn't showing up when we run the Absentee Report at Start Page > Attendance > Absentee Report. Another student isn't showing up in one F grade search, but appears in another F report.

Things just seem goofy. Is there a Special Operations function (under System > Special Operations) that I could run? We have a banner that says we were to be updated to 19.4.5 last Saturday but I see we're still at 19.4.3.

Thanks!

Jane Campbell
Marian High School
Omaha
Tags: AttendanceGradesReports
Comments
4 Responses to "Weird attendance and grade issue" (view all)

Hi Jane,

Have you tried Special Functions >Attendance Functions and then Refresh Premier Attendance Views Data. May help with the attendance.  Do not know what to tell you about the grade issue.  Sorry.

Thanks,  Kris Just ran the attendance refresh and it didn't fix the attendance issue. :-( It's weird because other reports find the student. I think this is a custom report but it's used every day. I don't know why it would suddenly not work.

Well dang!

Did you try Special Operation Recalculate Attendance?

Post Your Comment



Does anyone have a process that auto-triggers an attendance email after a
specific number of absences, preferably listing the classes?

Our dean of students is looking for an easier way to notify parents when a student has been absent 6 or more times for a course, and then again at 10 or more times.

Right now, she can run a report (PSCB Custom Report > Meeting Attendance - Search by Frequency) to see the names and classes missed. From there, she can use the Multi-Select feature to pull the student names, use the Build Email List customization and send a generic email about attendance to the parent/guardian.

She wants an easier process that will allow her to list the classes missed in the email.

Any suggestions are greatly appreciated. We have School Messenger but after talking with my co-worker who manages that, I don't think that's an option.

Thanks!

Jane Campbell
Marian High School / Omaha, NE


Comments
1 Response to "Emailing attendance letters"

We don't have a totally automated way, but we've setup a way that doesn't take much work. It uses the special search function, attendancepoints. for your attendance level of 6, you would search *attendancepoints > =6. This requires all the attendance codes you want counted to have their Attendance Points set to 1. A custom field would need to be created to contain the date the 6th absence email was sent. You can create a stored search for each level, ex:

*attendancepoints > =6
Attendance_email_6 =

This would find all students who have 6 or more absences in a period and has not received an email for the 6th level. After the email is sent to these students, you would use the Student Field Value to enter the date into Attendance_email_6. 

This would find students the first time they reach 6 absences in any period, so it would not find students when they reach 6 absences in each period.

You would do the same for the other levels, such as 10. 

Post Your Comment



Are you going to National PSUG in Las Vegas next week? I'd love to plan a Nebraska get-together. :-)

Jane Campbell
Marian High School
Omaha
Comments
0 Responses to "Going to National PSUG next week?"

Post Your Comment



Summer panic set in a couple of weeks ago. How is everyone handling new parents and portal access?

We are using the new contacts and have a sqlFormLettersLite set up to confirm SSO access for returning students. But we don't have anything ready for new students.

How are you creating contacts and portal access for parents of new students? Does anyone have a good process in place? The registrar and I are already swamped. We're looking for the quickest way for us to get just under 200 new contacts and access accounts created?

Any suggestions are welcome. All parents need access asap to fill out our online registration pages. My plans that included a Costco-sized bottle of Irish whiskey aren't working out. 

Also, I need to upgrade our server to 19.x. Do student passwords need to be at least 8 characters? (We currently use 5.)

Thanks!


Jane Campbell / Omaha Marian High School
700 Students / Hosted PS 12.1.4
Tags: Contacts
Comments
2 Responses to "Contacts and Summer Panic"

This is what we're thinking of doing for new students:

1. Create parent contacts for each student.
2. Create an access account through mother's contact, creating a unique user name and giving each parent the same password.
3. Parents will need to change password the first time they log into account.

Not sure what kind of formula to use to create the parent username. Any suggestions?

This is such a labor-intensive process. We don't have secretaries available to help us. :-(

If we know a parent is not already a contact in our system, could we just have them set up an access account as we did in the past? This would create the parent contact and net access at the same time, right? Would this be an easy way to get contacts set up?

Post Your Comment



I'm trying to print the Teacher Gradebook Report (under System Reports) by teacher for an EOY backup. The report is only printing 3 students per page, leaving most of the page blank. I've run this report in the past so I know it can easily fit at least 30 students. I see nothing in the report setup that is limiting the pages to three students. Any suggestions?

The teachers are all on PT Pro, if that makes a difference. 

Jane Campbell
Marian High School / Omaha
PS 12.1.4
Tags: GradebookReports
Comments
0 Responses to "Gradebook Report Shows Only 3 Students Per Page"

Post Your Comment



I'm assuming you all received the emails today from Powerschool Communities and Technote. Is PowerSchool 12.x going to change to PowerSchool 19.x with the next upgrade?? Am I reading that correctly? I guess the next version would be PS 13.x and some might consider that unlucky ...

Jane Campbell
Marian High School
Omaha, NE
Comments
1 Response to "PowerSchool version naming"

PowerSchool is changing how it's numbering it's new versions of PS.  Here is their explanation:

Updated Release Versioning: We are also taking this opportunity to standardize how we refer to product releases across ALL PowerSchool products, which will lessen confusion across product lines. The new version format will contain a year, month, maintenance indication, and escalation indication number, such as: 19.4.0.0

Year: 2019 = 19

Month: April = 4

Maintenance and Escalation indications: a number (1-9) = maintenance and/or escalation, 0 = no maintenance and/or escalation

Post Your Comment



I usually don't promote vendors but Shannon Cochran from TRC Educational Services was so helpful during our upgrade to PS 12 Contacts that I want to share his name. If you're preparing/dreading the upgrade to 12, Shannon can help you get your parent and emergency contact info ready for the upgrade before you upgrade so you have much less of a hassle consolidating after the upgrade. His price was very reasonable.

Email me (jcampbell at omahamarian.org) if you want his contact info or want to ask questions about the process. We still have some access accounts to consolidate into parent accounts, but our Contacts are in pretty good shape.

Jane Campbell / Marian High School
Omaha, NE / PS 12.1.2 / 700 students
Comments
0 Responses to "Updating to PS 12 Contacts"

Post Your Comment



We've hired several study hall moderators in the past couple of years. They moderate study halls and occasionally sub for teacher if s/he has to leave in the middle of the day.

I realized today that these study hall moderators have access to students' Quick Lookup screens (and grades) since they are set up with "Teacher" access in PowerSchool. They wanted to be able to log in to PowerTeacher for attendance and the seating charts.

Should these study hall moderators have access to students' grades and Quick Lookup screens? None of them are certified teachers. Is this a FERPA violation? Do any of you use study hall moderators? If so, what kind of access do they have? TIA

Jane Campbell
Marian High School / Omaha
PowerSchool 12.1.1
Tags: Security
Comments
0 Responses to "Security permissions for study hall moderators"

Post Your Comment



We had a new teacher who was here for about a month and then took medical leave. At the time, I didn't know it was going to continue the rest of the semester and didn't add the sub in as a co-teacher. Now this teacher has resigned for medical reasons and the sub is taking over her classes. I discovered last week the sub has been logging in as the teacher since the beginning. (Yeah, my fault I didn't fix this sooner.)

What is the best way to switch the class over to the sub? I want the sub's name to show as the teacher name on report cards next week. Under Edit Section, I tried adding the sub as the lead teacher and removing the original teacher. But I got a warning about losing Gradebook data. I briefly considered editing the name of the short-term teacher, but I hate to do that.

Any suggestions? TIA.

Jane Campbell
Marian High School / Omaha
PowerSchool 11.0.5 ... soon to be 12.1 
Comments
2 Responses to "Best way to switch teachers midway through semester"

Jane, on the sections screen for this course,  I think you can remove the sub as the co-teacher and then change the lead teacher to the sub.

Yes, you can switch the teacher, but I got a warning that I would lose that teacher's Gradebook if I deleted the teacher. That concerns me this close to the end of the semester. I think I'm going to temporarily rename the teacher account until after the end of the semester. That way, the new teacher's name will appear on the stored grades. Thanks.


Post Your Comment



Hello!

I'm working with a contractor to get my contacts all cleaned up before we upgrade to PowerSchool 12. I was planning to upgrade during winter break but the contractor wants me to upgrade during Thanksgiving break. 

If you've upgraded to PS 12, would you recommend doing it during Thanksgiving break? (I usually run major upgrades in June or July.) I'm mostly worried about any changes to PowerTeacher Pro that could cause more stress to teachers during the last couple weeks before finals.

Is there any chance the upgrade could affect our sync with eBackpack? Just looking for any advice you might have to offer. Thanks!

Jane Campbell
Marian High School
Omaha NE
Comments
2 Responses to "Major Upgrades During Thanksgiving Break?"

You may want to wait, there is a update for 12.1 scheduled to come out in December that is suppose to be better about consolidating contacts after migration. Check out the latest PowerSource Insider video 11/5 in PowerSource for more information. I don't know about eBackpack.

Thanks, Angie. Watching Insider right now. :-) Have you already moved to 12? If so, how different is PowerTeacher Pro? I'm most worried about changing the grade book on the less confident teachers right before the end of the semester.

Post Your Comment



  1 2 3 4 5 6 7 8