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Jane Campbell (72)
We had a new teacher who was here for about a month and then took medical leave. At the time, I didn't know it was going to continue the rest of the semester and didn't add the sub in as a co-teacher. Now this teacher has resigned for medical reasons and the sub is taking over her classes. I discovered last week the sub has been logging in as the teacher since the beginning. (Yeah, my fault I didn't fix this sooner.)

What is the best way to switch the class over to the sub? I want the sub's name to show as the teacher name on report cards next week. Under Edit Section, I tried adding the sub as the lead teacher and removing the original teacher. But I got a warning about losing Gradebook data. I briefly considered editing the name of the short-term teacher, but I hate to do that.

Any suggestions? TIA.

Jane Campbell
Marian High School / Omaha
PowerSchool 11.0.5 ... soon to be 12.1 
Comments
2 Responses to "Best way to switch teachers midway through semester"

Jane, on the sections screen for this course,  I think you can remove the sub as the co-teacher and then change the lead teacher to the sub.

Yes, you can switch the teacher, but I got a warning that I would lose that teacher's Gradebook if I deleted the teacher. That concerns me this close to the end of the semester. I think I'm going to temporarily rename the teacher account until after the end of the semester. That way, the new teacher's name will appear on the stored grades. Thanks.


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Hello!

I'm working with a contractor to get my contacts all cleaned up before we upgrade to PowerSchool 12. I was planning to upgrade during winter break but the contractor wants me to upgrade during Thanksgiving break. 

If you've upgraded to PS 12, would you recommend doing it during Thanksgiving break? (I usually run major upgrades in June or July.) I'm mostly worried about any changes to PowerTeacher Pro that could cause more stress to teachers during the last couple weeks before finals.

Is there any chance the upgrade could affect our sync with eBackpack? Just looking for any advice you might have to offer. Thanks!

Jane Campbell
Marian High School
Omaha NE
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2 Responses to "Major Upgrades During Thanksgiving Break?"

You may want to wait, there is a update for 12.1 scheduled to come out in December that is suppose to be better about consolidating contacts after migration. Check out the latest PowerSource Insider video 11/5 in PowerSource for more information. I don't know about eBackpack.

Thanks, Angie. Watching Insider right now. :-) Have you already moved to 12? If so, how different is PowerTeacher Pro? I'm most worried about changing the grade book on the less confident teachers right before the end of the semester.

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I know I'm doing something wrong. I'm trying to import PSAT 9 test scores from a .txt file with Student_Number, Grade_Level, Test_Date and 3 scores. The test record for PSAT 9 gets created for the student, but the scores are empty.

I switched to the term 2015-16 for scores with a test date of 10/01/2015. I'm in the only school, not District. I'm mapping the fields. Any idea what I could be doing incorrectly? TIA!

Jane Campbell
Needy PS Admin
Marian High School
O
Comments
3 Responses to "Test scores not importing "

The headings for your scores must have _1for num,_2for percent, _3for alpha  So if you have reading and want the score in the NUM column heading must be Reading_1
If you have Math and want it in the Percent (Middle) Column it would be Math_2  and anything in Alpha Column would be anything_3  

Suzanne

That was it. Thanks, Suzanne! I thought since I was mapping it over to the "Num" option, I didn't need to worry about that. :-)

The _1 stuff changed in the last few years it use to not matter so I had the same issue you were having.  That is why I knew how to fix it.

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If you import PSAT scores into PowerSchool, do you separate out the tests by grade level? For example, PSAT_9, PSAT_10, PSAT_11. Right now, I just have PSAT and was planning to import multiple copies of the PSAT with different dates. That's how I do it with ACT. But is the PSAT a different test for each grade level?? I'm new to importing test data. TIA.

Jane Campbell
Marian High School / Omaha
Comments
3 Responses to "PSAT Scores in PS"

OK ... I've decided to create separate PSAT tests for each grade. Now I'm wondering: can I use the same Test Results names for each test? Can I use the same "Math_Sec_Score" for PSAT_9, PSAT_10 and PSAT_11? Don't they get assigned to specific tests during the import?

Jane,
I use the same score names for my NWEA Winter and Fall tests with out a problem so I would say Yes.

Suzanne Stevenson
Columbus Public

Great! Thanks, Suzanne. :-)

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Is there a way to suppress letter grades for assignment scores? We want letter grades to show for the final/term grade in Quick Lookup but I have 2 teachers requesting letter grades be suppressed for individual assignment scores. They just want the score and percentage to show. I'm told students stress out too much when they see an F on a five-point assignment. Is this even possible? TIA

Jane Campbell
Marian High School / Omaha
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0 Responses to "Can we suppress letter grade for assignment scores?"

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I just got the banner notice that my server will be updated to PS 12 on Sunday. Anyone else seeing this?

I've submitted a support case and turned off auto-updating on my server. But I thought PowerSchool would NOT auto-update you to PS 12 until you specifically requested it. Aren't they still supporting updates to PS 11?

We just installed a new registration forms package that isn't PS 12-ready, plus we're nowhere near ready for PS 12. =:-0

Jane Campbell
Omaha Marian
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0 Responses to "Auto updating to PS 12"

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We recently purchased SchoolForms through Phoenix Learning. Anyone else using this plugin for online registration? 

Jane Campbell
Marian High School / Omaha
Tags: plugins
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0 Responses to "Any SchoolForms Users?"

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Our registrar is attempting to break up a few very large study halls into smaller sections. Since you can't mass unenroll students from a course section, this will be a long, tedious process for her. I found a post on PSUG from 2006 that said you can just delete a course section and everyone in that section will be dropped from the course. Then you can re-create sections and mass enroll students.

This seems too easy and like it would leave orphan files. Has anyone done this? Can you just delete the section form the Edit Section screen? (School Setup > Section > Edit Section > Delete Section).

Or do I delete the section through DDA? (DDA > CC table > SectionID=### >  Modify Records > Delete section)

Is there a better way to unenroll about 160 students from course sections? Anything to avoid one-by-one modify schedule option!

TIA

Jane Campbell / Marian High School / Omaha, NE

 
Tags: DDAScheduling
Comments
2 Responses to "Can you delete a section with students enrolled in it?"

We had a similar situation last year, Jane. Here is the method we used to handle moving the student enrollments fairly quickly (deleting the section wasn’t an option for us as the term had already started; I would be concerned about ghost enrollments in your situation and advise against deleting the section with students enrolled):
Create all of the needed sections so they are ready to enroll students.
Then from the large section page that lists all of the students use the checkboxes to select a group of students needing moved to a specific section. Use the Drop and re-enroll button to move the group of students together to the correct section. Repeat this drop and re-enroll with each group of students from the original large section until it is down to only one of the smaller sections.
Good luck!
 

That looks very easy. Thanks, Amanda! :-)

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What date does your registrar use when pre-registering new students for the fall? Our registrar wants to use an enrollment date as the day she adds the students to PowerSchool. (Usually the current day.) She says she has always done this. But during the past couple of weeks, the student has changed to Transferred Out status when she tries to pre-register them. I am trying to encourage her to use the first day of the fall term but she says she can't manage them as she usually does. As a private school, the president and principal always want to know an exact enrollment number at any time. We are using an "Admissions" school this year. I haven't run EOY yet but we have committed the new schedule. What date do you use for enrollment date? TIA.

Jane Campbell
Marian High School
Omaha
Comments
5 Responses to "Pre-registering students during the summer" (view all)

Jane,

As you know we are also a private school system. We just have always used the first day of school as the pre-enrollment date.  We like to try to keep it simple and that has worked for us.

It makes things a bit difficult in between school years because you have to remember to do "/" to include pre-registered students in your enrollment counts.  

Assuming you have completed the Run Year End Process, I'd suggest using the first day of school for 2018-2019 as the enrollment/entry date.  That will keep everything consistent relative to entry/exit dates come the end of 2018-2019 and help avoid school and section enrollment errors from coming up down the road.

As you note, that does give you some odd status issues (frequently they show up as Pre-Registered even if the Run Year End Process has been completed).  You can fix that for affected kids via the /tech/usm option and changing the Enroll_Status field value to 0.  After submitting the new value, the student will show up on the "live" side and be included in current enrollment numbers.

I just completed EOY process and our incoming freshmen are now active (no longer pre-register status). Could our registrar enroll new students without using the pre-register option? Choose an Entry Code of OE (Original Entry) rather than Pre-Register with an entry date of first of school? We just want all the new students to show as active for reports. TIA.

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My teachers are complaining that PTP allows you to override a final percentage grade but it doesn't change the letter grade to match the new grade. Is this different from PowerGrade? I don't remember getting these complaints last year. Is there something teachers need to do after overriding the final percent? TIA

Jane Campbell / Omaha Marian High School
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2 Responses to "Overriding final percent doesn't change letter grade"

If the percent is being overridden then they must also change the letter grade to match.  They are "overriding" the grade that means both letter and percent grade.

Suzanne

Thanks, Suzanne. I guess it makes sense, but wish it would grab the correct letter grade when a percent change is made. :-P

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