Please either Logon or create a New Account.
Tag
Attendance (32)
I have two PowerSchool issues going on today and I'm wondering if they might be related or fixed by running a special operation. One student who is marked absent isn't showing up when we run the Absentee Report at Start Page > Attendance > Absentee Report. Another student isn't showing up in one F grade search, but appears in another F report.

Things just seem goofy. Is there a Special Operations function (under System > Special Operations) that I could run? We have a banner that says we were to be updated to 19.4.5 last Saturday but I see we're still at 19.4.3.

Thanks!

Jane Campbell
Marian High School
Omaha
Tags: AttendanceGradesReports
Comments
4 Responses to "Weird attendance and grade issue" (view all)

Hi Jane,

Have you tried Special Functions >Attendance Functions and then Refresh Premier Attendance Views Data. May help with the attendance.  Do not know what to tell you about the grade issue.  Sorry.

Thanks,  Kris Just ran the attendance refresh and it didn't fix the attendance issue. :-( It's weird because other reports find the student. I think this is a custom report but it's used every day. I don't know why it would suddenly not work.

Well dang!

Did you try Special Operation Recalculate Attendance?

Post Your Comment



Does anyone have a process that auto-triggers an attendance email after a
specific number of absences, preferably listing the classes?

Our dean of students is looking for an easier way to notify parents when a student has been absent 6 or more times for a course, and then again at 10 or more times.

Right now, she can run a report (PSCB Custom Report > Meeting Attendance - Search by Frequency) to see the names and classes missed. From there, she can use the Multi-Select feature to pull the student names, use the Build Email List customization and send a generic email about attendance to the parent/guardian.

She wants an easier process that will allow her to list the classes missed in the email.

Any suggestions are greatly appreciated. We have School Messenger but after talking with my co-worker who manages that, I don't think that's an option.

Thanks!

Jane Campbell
Marian High School / Omaha, NE


Comments
1 Response to "Emailing attendance letters"

We don't have a totally automated way, but we've setup a way that doesn't take much work. It uses the special search function, attendancepoints. for your attendance level of 6, you would search *attendancepoints > =6. This requires all the attendance codes you want counted to have their Attendance Points set to 1. A custom field would need to be created to contain the date the 6th absence email was sent. You can create a stored search for each level, ex:

*attendancepoints > =6
Attendance_email_6 =

This would find all students who have 6 or more absences in a period and has not received an email for the 6th level. After the email is sent to these students, you would use the Student Field Value to enter the date into Attendance_email_6. 

This would find students the first time they reach 6 absences in any period, so it would not find students when they reach 6 absences in each period.

You would do the same for the other levels, such as 10. 

Post Your Comment



This year we are adding a zero hour into our class scheduling.  Not all students will have to sign up for a zero hour class.  For instance, the kids that play JH sports will sign up for the zero hour as part of their PE credits. Some of the zero hour classes will be for HS students as well.  Not sure how to set it up where the attendance data reflects that this is an extra period.  

Does anyone have any experience with setting up something like this in PS?  
Comments
6 Responses to "Zero Hour" (view all)

Do no add the 0 period to the bell schedule. That will make it a non-attendance period. 

So, how should I add it in.  It will be classes that take attendance and grades.

I'm sorry, I misunderstood. If you are going to mark attendance in that class, this process would not work.  For me, I would assign those students a different FTE with a different attendance conversion to calculate the attendance correctly for those students.

Post Your Comment



Is anyone else having issues with attendance not clearing from the database after you change it on the attendance page? It's not a huge deal to go to DDA and clear it out, but it should work better than that.
Comments
3 Responses to "Deleting Attendance"

What version of PS are you on? We just upgraded to 12.1.4 and nothing's been reported to me (knock on wood).

12.1.3. I wonder if it will get fixed in the update. 

Thanks for the input.

Release notes are here: https://support.powerschool.com/article/83650

Here's what I found about attendance, not sure it's related to your issue: 
When using the Attendance Change function to create attendance, comments are being copied from another period and saving them with the attendance record that it created. This issue is now resolved.

Post Your Comment



Is anyone else having a problem with the NSSRS Student Summary Attendance getting stuck in Report Que in PowerSchool?

I have tried it with the entire school and with just a couple of grades and it will not finish processing.

I have restarted ReportWorks and that finally stopped it (it would not cancel either).

Any thoughts?

Thank you
Kristy Kennedy
Hastings Public Schools
Comments
2 Responses to "Student Summary Attendance stuck in Report Que"

The reason was the PS update that came out on 6-8-18 - PS was supposed to apply the update but did not - even though I reported the issue to them earlier in the week.

Aimee Muehling let me know that this is known PS issues, they released the fix late Friday. The fix came down with the security update. If you run the latest release that will fix the problem see below

PowerSchool Release NotificationPowerSchool SIS 12.0.1.0

It is now corrected.

Go to System>Special Operations>Load Server Reports

The password is solo flight

Post Your Comment



Is there a way to run a report on student absences that shows unexcused absences vs excused absences?
Thanks
Carrie Ford
CKUS
Tags: ADA/ADMAttendanceReports
Comments
0 Responses to "Report for Unexcused Absences vs Excused Absences "

Post Your Comment



Is it possible to pull all school attendance rates for previous school years?

Jane Campbell
Marian High School
Comments
11 Responses to "Attendance from previous years" (view all)

You can run the ADA/ADM report for any year by simply changing the term.  Not sure if that's what you are looking for.

I'm not sure what they need. It's for the Blue Ribbon School application, I think. I was able to run the ADA/ADM by Date report under System Reports. Is that the report you were referring to, Kris? 

I'm being asked if there's a report that shows attendance as a percentage. Any ideas?

Post Your Comment



The high school I'm at has been doing both period attendance and daily attendance. Really wonky and no one has been able to explain why. So we have a new principal and she wants to change to just period attendance. Do most high schools use period attendance? Can anyone think of why we would not want to switch to period attendance for the new year? Thanks!
Comments
2 Responses to "Attendance setup for high school"

At our high school, we use only period attendance.  It works very well for tracking attendance and tardies.  We use daily attendance for our elementary only since they do not go by periods.

We use period attendance also the only thing to be careful with is setting up your attendance conversion it can only be 1 decimal place for NSSRS reporting.  We have 9 periods so it is set up as 1 period missed is .8, 2=.7, 3=.6, 4=.5, 5=.4, 6=.3, 7=.2, 8=.1, 9=0

Suzanne

Post Your Comment



I had a request at NEPSUG to post the attendance reports that prints the attendance comments. I found these on a web site, but it looks like they are no longer posted. I am attaching the zip file for the two reports called Student Attendance List.rpt and Attendance Detail - Students.rpt. They are similar but different in format.

Save and unzip the file. Go to System Reports > Engine tab > Load One Local Report. Select Browse and find the file to import. Select Import. Repeat the process for the second file.

You have to go to System Reports > Engine tab to run the reports.

Let me know if you have any questions.

REstuatt.zip
Tags: AttendanceNEPSUG
Comments
0 Responses to "NEPSUG - Attendance Report With Comments"

Post Your Comment



I have a couple of rural school kids who are going to take Driver's Ed via DL. I used Enroll in Another School to get them in the class. What I'm worried about is Attendance, ADA/ADM, and anything else that would affect NSSRS. Does anyone have any experience with this and have any advice for me?
Tags: ADA/ADMAttendanceNSSRS
Comments
1 Response to "Enroll student at another school"

We have a student that only takes band with us. We do report the student in NSSRS.  He has a FTE of .2 so he doesn't really count because the FTE must be 50 percent or more but we do all the templates for them.


Post Your Comment



  1 2 3 4