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PowerScheduler (12)
PLEASE NOTE: PowerSchool has just canceled these sessions because not enough participants signed up.Thank you. - 2/14/2018


In addition to the ESU 10 Scheduling workshops, PowerSchool is also offering the following:
PowerScheduler: Prepare to Build (3 day), PowerScheduler: Load Process (2 day), and PowerScheduler: Build Workshop (4 day). 

These are hosted by the Diocese of Lincoln, but are offered by PowerSchool and open to any school in the area.  PowerSchool asked the Diocese of Lincoln to host these workshops since it is in a centralized location for many School Districts. To be clear:  these sessions will be open to ALL school districts and are NOT exclusive to the Diocese of Lincoln schools. Since these sessions are offered by PowerSchool and the Diocese of Lincoln is only hosting, if you would like to attend you will have to register through PowerSource and the registration fee would be paid by the school or the attendee.

PowerScheduler: Prepare to Build   March 19th – 21st    $1,200 per attendee:

The PowerScheduler Prepare to Build 3-day session is designed for schools that need extra assistance in working through the preparation process. The Prepare to Build 3-day session will go over all items that need to be completed in order to have a productive build experience. This course is designed for people who will need more assistance with setting up the parameters for their school.
Objectives: -Introduce PowerScheduler and Prepare to Build process -Use demo data to discuss and evaluate setup items -Brainstorm school specific items such as use of Teams, Buildings, or Houses -Analyze Room, Teacher, Student, and course request screen setup -Walk through comprehensive setup of Courses, including Course Relationships -Discuss use of Constraints -Download engine and demonstrate Build process -Evaluate common errors in process -Begin to work on individual school setup, focusing on specific "tricky" topics such as Course Setup, Course Relationships, and Constraints

PowerScheduler: Load Process    March 22nd – 23rd    $800 per attendee:

The PowerScheduler Load Process 2-day session is designed for schools that need extra assistance in working through the preparation process. This course is designed for people who will need more assistance with setting up the parameters for their school.
Objectives -Introduce PowerScheduler and Load process -Use demo data to discuss and evaluate setup items -Brainstorm school specific items such as use of Teams, Buildings, or Houses -Analyze Room, Teacher, Student, and course request page setup -Walk through necessary setup of Courses, including valid Course Relationships -Discuss use of Constraints -Download engine and demonstrate Load process -Evaluate common errors in Load process -Begin to work on individual school setup, focusing on specific "tricky" topics such as Course Requests screen setup and Constraints

PowerScheduler: Build Workshop    April 24th – 27th      $1,600 per attendee:

The PowerScheduler Build workshop is designed for schools that need extra assistance in working through the build process.
Objectives -Walk through Build process -Evaluate and analyze validation and build errors -Work with trainer to resolve validation and build errors -Consult with trainer as needed to effectively build the school's master schedule


To register for these courses,
1. Log on to PowerSource
2. Click on the Training Tab
3. Click on the Training Calendar Tile
4. Find the course you want to attend and click the Request button on the right.


If you have any questions, feel free to contact me.


Adrian Carlson                         
adrian-carlson@cdolinc.net                 
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Upcoming Scheduling Workshops at ESU 10
Cost: $35 (lunch included)

PowerScheduler is a very powerful tool that can save a lot of time for whoever setups the schedule and enrolls students. Everyone should be using PowerScheduler to have students enter their course requests for next year. PowerScheduler can use these requests to enroll students into their courses. The workshops are broken down into three areas:

PowerScheduler: Build & Load overview - Thursday, February 8th   
This workshop will cover the initial setup that is needed to get the scheduling process started, including the setup of the student request screens.


PowerScheduler: Prepare to Build - Thursday, March 15th

This workshop will cover the complex world of a Build. A Build is where you give PS all the necessary information and it creates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually.


PowerScheduler: Prepare to Load - Thursday, April 12th

This workshop will show how to Load the student requests into the schedule. No matter if you are going to use this current year’s schedule (even with a few tweaks) or if you had PowerScheduler Build it, the Load process will automate enrolling students into their requested courses.

To register for these courses, click HERE and search for PowerSchool.

Also, PowerSchool will be offering scheduling workshops in Lincoln, hosted by the Diocese of Lincoln Schools. More information will be posted soon.

If you have any questions, feel free to contact us.

Wayne Wiens                          Ellie Schroeder
wwiens@esu10.org                 eschroeder@esu10.org
308.698.1996                          308-698-1917

 

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Are there any other Nebraska schools that might be using Phoenix Learning or Richard James for scheduling help this year? I'd love to share expenses with another school, if possible. They've told me Richard might be working with other nearby schools. Thanks!

Jane Campbell
Marian High School
Omaha, NE
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5 Responses to "Anyone hire Richard James for scheduling help?" (view all)

Yes, for two or three summers I hosted a Powerschool workshop at CLJMS. Richard was the presenter. He has a lot of knowledge.

Thanks, John. Anyone planning to use him this year who might want to try to share his travel expenses?

If anyone would host a workshop I would love to attend.
Bev Lauby
Lexington Public Schools

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We're interested in getting a consultant to help with next year's schedule. I used Phoenix Learning about 12 years ago and will probably call them but thought I'd check with all of you. Do you have someone you would recommend for scheduling help? As administrator retired who did a lot with scheduling ... she had very specific ways to handle things ... would like to find better ways to do some things. TIA.

Jane Campbell / Marian High School / Omaha
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0 Responses to "Looking for scheduling help"

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A PS support rep told me last year that splitting our year-long classes to 2 semester-long classes would: 1. Make scheduling easier and 2. Prevent end-of-year report card issues with dropped courses.

So now I'm looking at splitting all our year-long courses for the 2018-19 school year. If you're at a high school, do you split all your classes into two semester-long courses for scheduling purposes? How does this affect classes like science or math -- i.e., Do your students generally get the same teacher both semesters, or do they randomly get two different teachers for these kinds of classes?

Is there anything I should consider before making this change? The teachers supposedly already teach classes at the same pace so it shouldn't affect them. Just want to make sure I've considered everything before I do this. 

Thanks!

Jane Campbell
Marian High School / Omaha
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6 Responses to "Semester courses vs. yearlong courses" (view all)

Do you use PowerScheduler and do you let PowerScheduler build your schedule from scratch each year, or does your school manually create a schedule?  This will impact how you proceed.

Jane,
We just went through the same dilemma with one of our high schools at our district.  Five of our high schools are smaller and have enrollments of under 250 students. They all have yearlong courses and do their scheduling through PowerScheduler.
We are bringing our largest high school with enrolment of  1300+ and in the old system (SMS) they have their yearlong courses split out into semester versions. Initially, we wanted to try to get them on the same course catalog at the other high schools with yearlong courses. After months of back and forth we determined that it would be best for them to keep Semester versions of yearlong courses.

It all depends on how you want to schedule. If you split the courses into semester versions default there is no guarantee that your students would get the same teachers or sections both terms. If you wanted to ensure that students get the same teacher and section in the following term you would need to create sections links or course restraints in PowerScheduler to make sure that happens. This could end up being a lot of work since you would need to link each semester 1 course to the semester 2 course.  

The one thing that made us stick with semester courses for this high school is that we have a requirement that requires any student who has failed a semester of a year long course to retake the semester the following year. Switching to yearlong versions of courses would cause several issues for us. A students that failed a semester of a yearlong course would have to register for full year course the following year just to retake the semester they missed. So any course request report would list the student as retaking a course for a full year, Even though they are just registering for a semester. The student would also take a “full seat” for the year long course even though they are only going to be in the class for a semester. This could potentially skew the number of potential sections needed. 

PowerSchool does have a “split and commit” function that we considered. It might work in your case, even though it did not work for our needs. If you use the Split and Commit and you use the automated walk in scheduler there will be no section link between the sections.  So there is no guarantee that the student would get the matching section on the opposite term if using AWIS.

The Split Year Long Function was designed to give the customers the benefit of building sections of courses as year long courses and then splitting them into semester sections.  This allows more flexibility in student movement between sections at semester end as well as to allow a student to take just one “makeup” semester of a course.

Power Scheduler (before the Commit):
The split is only a Power Scheduler function so it must be done after the last Load and before the Commit.

Do not do it until you are absolutely sure you do not want to build and load again because it doubles the requests for the year long courses.

Each section in a teacher’s schedule becomes 2 sections and each enrollment in the student schedules becomes 2 enrollments. For example, MAT1000.1 year long becomes MAT1000.1 and MAT1000.1001 with semester terms.

The course preference screen does not change because that is no longer used at this point.

Customers often do the “Split” after their last Load but weeks before the Commit so they can use the “Split” sections to do final adjustments to student schedules.

Credit for the course may have to be adjusted.  If they have used this function before then the credit is set at .5 in the Courses Table if a student should receive 1 credit for the completion of the year.  In the Course Catalog in Power Scheduler the credit should be changed back to 1 to reflect the total credit for the year during the request process.Currently there is a “bug” in the Online Course Request Screen though and it is calculating the credits requested based upon the Courses Table and not upon the Power Scheduler ScheduleCourseCatalog Table.

Customers need to be careful not to change the live side credit if classes are still in session and grades have not been stored.

Live Side (after the Commit) AWI Considerations:

On the live side the student would need 2 requests for AWI.

On the live side a check would have to be placed in scheduling preferences to allow same course different terms if using AWI.

On the live side there is no section link between the sections.  So there is no guarantee that the student would get the matching section on the opposite term if using AWI.

Probably more information that what you requested but maybe some of this will help.

We do use PowerScheduler and allow it to create a schedule from scratch each year. But we also do a lot of manual changes before our schedule is ready. As a Catholic school, students have a required year-long theology course each year, in addition to the usual year-long math, science, English courses. So it's always tough getting the electives and semester courses to schedule around the yearlong ones.

Adrian ... thanks for the lengthy explanation about the split and commit function. I didn't know about that function. It might be something we can try.

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Anyone else run the "Schedule Periods By Grade" report in PowerScheduler lately? We just finished building our master schedule and are trying to pull up the number of students not scheduled by period and grade level. When we run the report, it's not pulling the students by next-year grade level correctly.

I called support and they escalated my issue. Just wondering if anyone else is able to run the report correctly. The support tech I had seemed to be very new.

Thanks!

Jane Campbell
Marian High School
Omaha NE
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Do most schools copy their master schedule from the previous year? We are a private high school so our enrollment numbers change and course offerings change each year. My co-workers who did the schedule in the past three years say they've never copied the schedule, but support is telling us we will need to create individual course sections if we don't copy the schedule. What do you do? Copy the schedule and make changes from there, or start new each year? TIA.
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1 Response to "PowerScheduler - copying master schedule"

Yes, you will want to copy the master schedule. It is easier to go in and change periods, teachers, etc. from the copied schedule sections than to create all new sections.

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There are several phases in setting up PowerScheduler. The following workshops will cover the different phases.


PowerScheduler: Student Request Screens - Tuesday, February 11th   
This workshop will cover how to setup the student request screens. Everyone should be using the request screens to acquire the students’ course requests. We will go over how to setup course groups and the request screens.


PowerScheduler: Prepare to Build - Tuesday, February 18th (repeated)
This workshop will cover the complex world of a Build. A Build is where you give PS the information and it generates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually. This workshop will be repeated on February 26th. Come both days if you wish.


PowerScheduler: Prepare to Build - Wednesday, February 26th (repeated)
This workshop will cover the complex world of a Build. A Build is where you give PS the information and it generates a schedule. If you don’t like your current schedule or your schedule is going to change for next year, letting PowerScheduler Build the schedule is an option to creating the schedule manually. This workshop is a repeat of February 18th. Come both days if you wish.


PowerScheduler: Prepare to Load - Tuesday, March 4th
This workshop will show how to LOAD the student requests into the schedule. No matter if you are going to use this current year’s schedule (even with a few tweaks) or if you had PowerScheduler BUILD it, the LOAD process will automate enrolling students into their requested courses.


To register for these courses, click HERE and search for PowerSchool.


If you have any questions, feel free to contact me.


Wayne Wiens
Integration Specialist - PowerSchool
Educational Service Unit #10
308.698.1996 x296 work
402.806.0455 cell
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Just double checking how most of you do this...do you commit before or after end of year processes are done?

Do you split your year long courses?
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3 Responses to "Scheduling"

This is what PowerSource article # 55644 says:

Commit the schedule from PowerScheduler to the live-side. Perform this action AFTER the schedule is complete and school is out of session, but BEFORE the End-of-Year (EOY) process has been run. Ensure that the year term has been created on the live side before committing your schedule.

Some schools split year-long courses and others don't. When you split them, it is easier for drop & adds at the end of the semester.

Just the other day when I was talking to tech support about a PowerScheduler question, I asked the tech support person about article #55644 stating the schedule should be committed AFTER school is out of session. He was surprised to hear the article stated that and he didn't have a reason why it would state this. He agreed with me in the fact that schools commit all the time before school is out of session.

To me committing the schedule from PowerScheduler is no different than copying the master schedule on the live side, which schools, especially elementary schools, do all the time before school is out of session.

Also, how do you define "school is out of session?" If you pad your dates, is this after the calendar days are marked as not in session or is it after the last day of Y&T? Oh, that is right, Pearson says we shouldn't pad our dates too. :)

The article is correct, you definitely want to commit the schedule before you run the EOY process.

I used to commit before the school year was up, too. With all the updates, I wondered if it made a difference. Thanks for the info.

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Is there a way to create a report in PowerScheduler that would pull incoming students' course requests ... so that each student appears on a separate page? There's a built-in report to pull the same information but it lists the students alphabetically with no easy way to print each student to a separate page.

Thanks!

Jane Campbell
for Marian High School
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3 Responses to "PowerScheduler reports ?"

I don't believe there is one built into PowerScheduler that will give you one page per student requests. 

There is a custom report that does this and it allows you to add text to make it into a letter format. The report is part of the Custom Reports Bundle, which contains a lot of other very handy reports. You can find the CRB on PowerSource Exchange.

I didn't find a custom reports bundle at PowerSource Exchange. Could that be the Custom Reports Bundle from Power Data Solutions?

Yes, you are correct. Sorry, I should have verified where it is located. There are several things that are in both spots, but the CRB is on PDS. Thanks for the correction!

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