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Mar 2010 (6)
I went to PowerSchool Support for a check list guide but did not find anything that was recent it was dated 2006, and there was comments not to use.  Any help with this would be appreciated.  We skipped a couple of steps last year and got kinda messy. 
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PowerSchool Sharing Session Agenda
March 31, 2010
9:00 a.m. - 3:00 p.m.
ESU 10 - Kearney, N
E

Registration: https://odie.esu10.org/workshops

PresenterWayne Wiens - ESU 9, Hastings - wwiens@esu9.org

Topics:

    New Health Management System
    DDA/DDE
    Verifying stored data
    Family feature
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5 Responses to "PowerSchool Sharing Agenda 03-31-2010" (view all)

Could you give more detail about what is going to be covered with the New Health Management System?

We will cover how to setup it up, how to use the screens and how to import your existing information.

New Health Management System??  What version of Power School must you have.

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Hi All,

First post for me and hopefully the first step on the path to feeling more positive about Powerschool!
Within the student table, I have two fields - Student_Web_ID and Student_Email. Student_Email is exactly the same as Student_Web_ID except with the addition of @domain.com on the end.

I would have thought there would be a straightforward way of copying the data from one field to another, but I have so far been stumped. I thought I had solved it using ~([01]Fieldname) but this only produces the right results within Powerschool (as it interprets the call on the fly). I need to fill the field with the correct data, as I will be exporting this data for use within Follet Destiny.

Right now, I am thinking I will simply export the relevant data, amend it as necessary and then import it back in to the email field. However, I find myself relying more and more on external software to manipulate and present the data held in Powerschool. Does anyone know of a way to complete what I feel is a basic task, solely within Powerschool?

Many thanks for any suggestions,

Al
Tags: DDAPowerSchool
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2 Responses to "Automatically copy data from one field to another"

Al,

Unfortunately there is no automatic way in PS to move values from one field to another. It probably could be done by writing some java scripts, but for a one time mass change it would be faster to export the fields (make sure you export the Student_Number), manipulate it and then reimport it back into the Student_Email field. 

Just to clarify and not b/c it matters, Student_Email is a custom field correct? 

Wayne Wiens
ESU 10


Yes, the email field is custom. Earlier today, I gave up and exported-modified-imported. The thing is, I am doing this kind of thing more and more - using third party software for data manipulation and presentation - because PS either doesn't have the function I want or it is such a headache to make it perform a task.

Some of the problem may be due to my expectations. When I build an interface for a database, I want to make sure it is as simple to use as possible, while offering as many options as I can imagine. Referencing an existing value and filling a field with that data is pretty rudimentary and I can imagine many other applications for such a function.

I guess what I mean is that I am spending too much time trying to make PS do what I think it SHOULD do, rather than simply working with the functions I KNOW how to use. In the end, as long as I can get the result I want, I should opt for the simpler method, whether it is outside of PS or not.

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Hi All,

This is only my second post and I apologise for starting out so negatively. I have been working in IT for about 10 years, though only the last three in education. So far I have found Powerschool to be counter-intuitive and the support documentation unreadable, bordering on cryptic.

I would love to know if anyone else has had difficulty with PS. Setting it up and querying it has been no problem, but we have failed to move much further than taking attendance. I have created my own database driven sites and do not expect to have such a hard time with what is basically on online database, yet time and again I am thwarted! Even creating custom reports using HTML templates proved more headache than it was worth and I ended up resorting to exporting the data and using a third party DTP program to merge the data into a reasonable looking document.

I am not aiming to begin a campaign against this software, nor am I looking for a group of like minded 'complainers'. However I would really like to find out if any of you have had issues, and how you have overcome them. Or perhaps the fault lies with me? I don't like to admit defeat, but I am getting ever closer to that stage!

Looking forward to moving forward,


Al
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3 Responses to "I find Powerschool extremely unfriendly"

Strictly my opinion here -

Initial set up and training in PowerSchool is seriously lacking.  We had several people enter the initial data and yet I was the only one ever going to use it and, as you know, finding things is difficult.

PowerSchool is like a spoiled child.  If you do not do things it's way, it rebels.  I think it gets easier as you use the system.  You either give in or find a way around the glitches.

We all rely heavily upon one another and that has been the greatest support we have received.  ESU 9, 10, and 11 have worked together and over the past several years have gotten together to have work days or training sessions.

Personally, I use tech support via the portal and email.  I have never had any trouble with them not getting back to me in a few days.  Looking things up in the knowledge base does not work for me - I am not tech minded.  I need someone to take my hand and lead me step by step.

I have used PowerSchool since 2001 and still only use a portion of what is there.  I use what I want and use other programs for the rest.

It is useless to try to reason with a "child" when they are having a temper tantrum.

Hang in there - it will get better.  Go t all the workdays and workshops you can.  We learn from each other.  The attendance portion will always be a problem - guess it is something we live with.

Good Luck

Kathy Rowell

Al and anyone
 I started in on IT in EDU last year and powerschool was my 1st database that I had to take on. I was totally lost but had lots of help from the groups and Wayne at ESU9. Also I took lots of training when I could. One of the biggest things that I did that helped to open my eyes on the way things go in PS was the Powerschool Universaty last summer. That was a big eye opener and loved it. I know it is alot of money when you add in the hotel and everything but worth it IMHO. I can't go each year but if you are the Admin for it and anybody else that really gets in to details on it, they need to go every other year. Also something that I wish was more time to "play". I have a test server almost done (been working on that for 6 months) and that is what you use to play with. If I had time, I know that there would be alot "cooler" (= efffeciant) things that our school could do. But time managing everything else here takes everything. Also, I now have a team of  3-5 that are working on it part time. Send them to training like the one in Minden coming up. Get them to do the everyday things and then you will have more time to play around and set things up but most important, learn.
 It seems that the system is not that hard. But I am not a database person at all. It is very structured though and you have to follow the steps or like the previous post, it "kicks" back at ya and then you are in trouble. Again, get an old server out, load it and use it to test. Then you can fight with it all you want with out it taking you school down.
Keep it up!! We are all here for ya...

Gary Warner - Adams Central

Taking advantage of any and all training opportunities make navigating around in PowerSchool much easier.  One training opportunity that is very good is:
http://db.westside66.org/nepsug/
The Nebraska State PowerSchool User's Group is holding its annual training and meeting on April 28th in Omaha.  Details can be found at the link above.  The agenda is not completely set yet, however, I do know that three sets of breakout sessions will occur in the afternoon giving you many different choices on what to attend.  There will be  rep from PowerSchool in attendance.

The PowerSchool user group meetings that are held at ESU #10 are also great opportunities for you to attend.  I try to attend them all!
These opportunities not only allow excellent training, but it also allows you to meet PowerSchool admins from other schools. Networking with these individuals in an invaluable source of information. 

Personally, when I have questions, I either post something to the Powerschool list/community or I call the help line and talk to an individual, there are some times during the year when it is advantageous to have access to a speaker phone so that you can continue to work while you are on hold.
Documentation is also important, on PowerSource you can download many manuals that can help sort things out.  When I started using PowerSchool in 2001 there were not statewide user groups and manuals and phone support were all that existed.
If your district can afford to send you, PowerSchool University, which is held in the summer, is a great training opportunity as well.
I personally have not used any other student information system so my database knowledge is somewhat limited.  I do feel that PowerSchool has worked very hard to accommodate our state reporting needs, it may not seem that progress is happening at great strides but they are willing to listen to suggestions and to make improvements when they have heard from many schools about problems.  They track many of these problems through PowerSource tickets.  The more tickets they have on the same problem, then it escalates the importance of fixing the problem.  Good Luck!

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I know that this has come up before, but I can't remember the answer. 

Is there a way to access a students current grades before they transferred?  We have a student that has transferred and there was no report printed showing their current grades before they were transferred out of Powerschool. 

Any suggestions would be very helpful.  Thank you.
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4 Responses to "Question on transferred students" (view all)

in the search box type  / and their last name - go to quick look-up and show dropped grades and everything should be there - then you can print a report.

If you search using the forward slash / you should find the student.  Go to Quick Look up and click on "Show dropped classes also".  Should do the trick!

Pull up the Quick Look up for that student.  If you are still in the same term, click on show dropped classes also.  If you are in a different term, change your term at the top to a previous term (when they were enrolled).  The grades should show.

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Those of you who know me already know that I have very little hair left to pull out...I am working on scheduling for next year.  I am having trouble getting the student request screens to display properly.

I have run the setup and copied my registration screens from last year.  When I preview the screen and when I actually log in as a kid, it does not list the courses to choose from.  I click on the 'pencil' icon but the box that comes up does not list any classes. 

I have tried multi-class requirements, I have tried single class, etc.  I have tried different course groups as well.  Even tried firefox and IE to make sure it was not a browser issue.

Has anyone else had this issue? And better yet, how did you fix it?

Dustin Favinger
Cozad
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5 Responses to "PowerScheduler - Student Request Screens" (view all)

I have the same issue here as well.  At first I thought it was because I had accidently generated the new scheduling year under this years container (forgot to switch year).  After deleting and recreating, I was still having the problem.  Same issue was happening on my test server.

What it boils down to is that we migrated our data from another Student Information System a few years back.  This migration included Course Numbers which contained spaces.  These spaces are not liked by PowerSchool in its current iteration.  Take a look at PowerSource ID 58045.  They want you to change the course numbers so that they do not contain spaces.  It's not the best solution but it does work.  (At least for me on my test server).  I was hoping this latest release (6.1.0.2.0102) would have a fix for that.  It didn't....  

Bryan,

Thanks.  Unfortunately our course numbers do not contain spaces...I am just about to start surfing PowerSource for other possible causes. 

Did your screens come up with all the correct messages and such, but then just not list courses when you go to the pencil icon?

Thanks

Dustin

Yes, everything else would show fine, just no courses listed when I clicked on the pencil icon.  Are you running an image server?  If so, recopy the scripts folder from PS server to your image server.  If not, keep us posted on your outcome.

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