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Jun 2019 (5)
Summer panic set in a couple of weeks ago. How is everyone handling new parents and portal access?

We are using the new contacts and have a sqlFormLettersLite set up to confirm SSO access for returning students. But we don't have anything ready for new students.

How are you creating contacts and portal access for parents of new students? Does anyone have a good process in place? The registrar and I are already swamped. We're looking for the quickest way for us to get just under 200 new contacts and access accounts created?

Any suggestions are welcome. All parents need access asap to fill out our online registration pages. My plans that included a Costco-sized bottle of Irish whiskey aren't working out. 

Also, I need to upgrade our server to 19.x. Do student passwords need to be at least 8 characters? (We currently use 5.)

Thanks!


Jane Campbell / Omaha Marian High School
700 Students / Hosted PS 12.1.4
Tags: Contacts
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2 Responses to "Contacts and Summer Panic"

This is what we're thinking of doing for new students:

1. Create parent contacts for each student.
2. Create an access account through mother's contact, creating a unique user name and giving each parent the same password.
3. Parents will need to change password the first time they log into account.

Not sure what kind of formula to use to create the parent username. Any suggestions?

This is such a labor-intensive process. We don't have secretaries available to help us. :-(

If we know a parent is not already a contact in our system, could we just have them set up an access account as we did in the past? This would create the parent contact and net access at the same time, right? Would this be an easy way to get contacts set up?

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This year we are adding a zero hour into our class scheduling.  Not all students will have to sign up for a zero hour class.  For instance, the kids that play JH sports will sign up for the zero hour as part of their PE credits. Some of the zero hour classes will be for HS students as well.  Not sure how to set it up where the attendance data reflects that this is an extra period.  

Does anyone have any experience with setting up something like this in PS?  
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6 Responses to "Zero Hour" (view all)

Do no add the 0 period to the bell schedule. That will make it a non-attendance period. 

So, how should I add it in.  It will be classes that take attendance and grades.

I'm sorry, I misunderstood. If you are going to mark attendance in that class, this process would not work.  For me, I would assign those students a different FTE with a different attendance conversion to calculate the attendance correctly for those students.

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All I need your help.   I have a meeting with PowerSchool on Thursday afternoon, I am trying to get a feel of where districts are at after this last round of updates.  If you can answer YES to any of the questions below, would you please fill out this quick google survey (link below).  Thanks for taking the time

    1. I am a PowerSchool Hosted district and I have NOT received the 19.5.1.1 update
    2. My district  currently has a ticket open with PowerSchool on an ADVISER issue

Google Survey: https://forms.gle/bnjeyf9mLutWLkrL6



Aimee Muehling
NebPS
ADVISER PowerSchool Liaison 

Tags:
Comments
1 Response to "Status Update Please "

I have submitted the survey.  We are hosted but have NOT gotten the 19.5.1.1 update.  I have one case still open about canvas issue. It has been a difficult year to finish.   There are other school district employees like myself that are done with their allotted time for the year (NOT full time) but still are needing to finish with ADVISER.

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DO NOT transfer seniors out of PowerSchool!! NDE has seen several districts do this and it is not the correct thing to do.

ADVISER requires a 210 exit code record be sent for graduated seniors, but this doesn't require you to transfer the seniors out of PowerSchool. Transferring out the seniors will causes more errors. All that needs to be done is to set the seniors Exit Code to whatever your school uses for graduated and change the Exit Date. The Exit Date can be any date between their last day in attendance and the day after the last day in the calendar. 

HINT: To do this quickly, you can use the Student Field Value function to do a mass change.
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0 Responses to "For ADVISER: DO NOT transfer out seniors"

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Just wanted to update everyone:
If you are hosted by PowerSchool most likely you received a state update (v. 19.5.1) over the weekend.  Unfortunately there were some major bugs with this update.  PowerSchool informed us that an update (v.19.5.1.1) will be released tomorrow and applied to your server over the weekend.  On Monday you will need to go to your EdFi page in PowerSchool and run publish all on all categories

Due to the issues with the update we have scheduled another workday at ESU 11 (Holdrege) on Thursday June 13th from 9-3:00. Ellie Schroeder (PowerSchool Support) and Ginny Carter (NDE) will be there.

You can register here:
https://esu11.org/register/


Thank You 
Tags: ADVISER
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2 Responses to "PowerSchool update 19.5.1.1"

For districts that are self hosted.  You should be able to access the release sometime tomorrow.  It is suggested that you reboot your PS server after the update.   

All, 
We are learning that some districts still have not received the update.  If you are one of them.  Please open a ticket with PowerSource request that they update to the 19.5.1.1 state release as soon as possible.    It is recommended you that you publish all data once you receive the update. 



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