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I have two PowerSchool issues going on today and I'm wondering if they might be related or fixed by running a special operation. One student who is marked absent isn't showing up when we run the Absentee Report at Start Page > Attendance > Absentee Report. Another student isn't showing up in one F grade search, but appears in another F report.

Things just seem goofy. Is there a Special Operations function (under System > Special Operations) that I could run? We have a banner that says we were to be updated to 19.4.5 last Saturday but I see we're still at 19.4.3.

Thanks!

Jane Campbell
Marian High School
Omaha
Tags: AttendanceGradesReports
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4 Responses to "Weird attendance and grade issue" (view all)

Hi Jane,

Have you tried Special Functions >Attendance Functions and then Refresh Premier Attendance Views Data. May help with the attendance.  Do not know what to tell you about the grade issue.  Sorry.

Thanks,  Kris Just ran the attendance refresh and it didn't fix the attendance issue. :-( It's weird because other reports find the student. I think this is a custom report but it's used every day. I don't know why it would suddenly not work.

Well dang!

Did you try Special Operation Recalculate Attendance?

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We have trained people to search for sped students by using the field verified_disability=1.  With the sped data being entered into special programs now, how do you search for data since it is not stored in the student table?  Not everyone has access to DDE or the skill level to use it.  This would also apply to searching lunch data since it is also being stored in special programs.
Thanks,
Bev Lauby
Lexington Schools
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1 Response to "searching sped data in new special programs"

I correct myself, lunch data is not stored in special programs.  Only the sped data.
Bev

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Does anyone have a process that auto-triggers an attendance email after a
specific number of absences, preferably listing the classes?

Our dean of students is looking for an easier way to notify parents when a student has been absent 6 or more times for a course, and then again at 10 or more times.

Right now, she can run a report (PSCB Custom Report > Meeting Attendance - Search by Frequency) to see the names and classes missed. From there, she can use the Multi-Select feature to pull the student names, use the Build Email List customization and send a generic email about attendance to the parent/guardian.

She wants an easier process that will allow her to list the classes missed in the email.

Any suggestions are greatly appreciated. We have School Messenger but after talking with my co-worker who manages that, I don't think that's an option.

Thanks!

Jane Campbell
Marian High School / Omaha, NE


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1 Response to "Emailing attendance letters"

We don't have a totally automated way, but we've setup a way that doesn't take much work. It uses the special search function, attendancepoints. for your attendance level of 6, you would search *attendancepoints > =6. This requires all the attendance codes you want counted to have their Attendance Points set to 1. A custom field would need to be created to contain the date the 6th absence email was sent. You can create a stored search for each level, ex:

*attendancepoints > =6
Attendance_email_6 =

This would find all students who have 6 or more absences in a period and has not received an email for the 6th level. After the email is sent to these students, you would use the Student Field Value to enter the date into Attendance_email_6. 

This would find students the first time they reach 6 absences in any period, so it would not find students when they reach 6 absences in each period.

You would do the same for the other levels, such as 10. 

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I have went through all the steps to calculate honor roll, and my report comes back blank.  I know that is not correct.  Can anyone help point me in the right direct?  I have checked to make sure my GPA calculations are in and they are.  
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10 Responses to "Honor Roll not Calculating and giving results" (view all)

If your coding for pulling honor roll includes a reference to a specific term (Q1 I'm guessing), be sure your Current Grade Display (under School>Grading) for the affected school is also set to Q1).

And that might be something you already have in place.  If so, never mind.

Also, if you have a year in your calculation, make sure it is updated for 2019.

Thank you, I never thought about ensuring the current display was set correctly.   I will try that. 

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Could someone please tell me how to switch from using PowerSchool to using SRS for state reporting?

Thanks!
Tags: SRS
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We connected Clever to NWEA for Maps and state testing. We need to connect the field in PS for the state id code for our schools to Clever and then on to NWEA. Where is that in PS. table and field? Or where does everyone else put that?

Thanks
Gary W
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Tags: ADVISERConferenceNEPSUG
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0 Responses to "NEPSUG 2019"

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All, 

The VST team has set up a Nebraska PowerSchool ADVISER google group.  This group will be the primary way that you will receive information/announcements that are specific to PowerSchool regarding ADVISER such as updates, known issues, fixes, available trainings etc.  We would like at least one person from each PowerSchool district to be a member of the group. In the next few weeks you may receive an invite to join, please accept. You can also ask to join by clicking on the following link https://groups.google.com/d/forum/powerschooladviser that will take you to the group page where you can click on the Apply for Membership Link.
Tags: ADVISER
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Has anyone seen where students that have a negative balance from last year can not charge a meal - we started school yesterday and this is what the lunch program is telling me.

I was also told it will not take the A La Carte transactions - we did not make any changes from last year.

Thank you for any thoughts.

Kristy Kennedy
Hastings Publics Schools
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7 Responses to "negative balance from last year can not charge a meal " (view all)

now I am told no one can charge breakfast - I am working with PS now

Yes I had that called support and they said I customized it here is what she sent for me to fix.


I just compared my custom one and added what I customized to the new 19.4 page.


I found some information in the 19.4 Release Notes pertaining to LunchPower .... here's a snippet of that information:


Customizations
This update will impact customers who have customized PowerLunch. The ~psn tag has been changed to ~[psn] on the following pages:
/admin/powerlunch/completesale.html /admin/powerlunch/completesale.deposit.html
These pages will not work correctly until the following is updated:
<INPUT TYPE="hidden" NAME="psn" VALUE="~psn">
to:
<INPUT TYPE="hidden" NAME="psn" VALUE="~[psn]">

Does anyone know if this issue will affect Marcia Brennar's Cafe plugin? Does this only affect students with negative balances?

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Are you going to National PSUG in Las Vegas next week? I'd love to plan a Nebraska get-together. :-)

Jane Campbell
Marian High School
Omaha
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0 Responses to "Going to National PSUG next week?"

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