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Peggy Medema (41)
Is anyone else having issues with attendance not clearing from the database after you change it on the attendance page? It's not a huge deal to go to DDA and clear it out, but it should work better than that.
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3 Responses to "Deleting Attendance"

What version of PS are you on? We just upgraded to 12.1.4 and nothing's been reported to me (knock on wood).

12.1.3. I wonder if it will get fixed in the update. 

Thanks for the input.

Release notes are here: https://support.powerschool.com/article/83650

Here's what I found about attendance, not sure it's related to your issue: 
When using the Attendance Change function to create attendance, comments are being copied from another period and saving them with the attendance record that it created. This issue is now resolved.

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Anyone else hearing about TestWiz not sending last night?
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6 Responses to "TestWiz" (view all)

Yes, ours is not sending either.

Laurel-Concord-Coleridge isn't sending either.

Ours is not sending either.

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NWEA has changed the roster template to align with ADVISER (I think, I'm just guessing that's why). The first column has to be the district-school number. I know how to pull the district number and the school number, but does anyone know how to get that whole thing?

Valentine Elementary would need to be 16-0006-002. I could make separate templates for each building and just have that go in as "if blank print this", but I'm trying to come up with something more generic.

Thanks in advance!
Tags: MapsNWEA
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3 Responses to "New NWEA/MAP Template requirements"

We use an if/then statement to pull the three digit location code in an export template:

SchoolID;if.fieldvalue.1.then=001;SchoolID;if.fieldvalue.2.then=002;SchoolID;if.fieldvalue.3.then=003;if.fieldvalue.4.then=004

You could adjust that to report the entire district-location.

I hope this helps.

I'll try that! Thanks!!

It worked!! Woo hoo!!!!

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How do any of you handle putting Summer Drivers Ed into PS? I thought I'd create a summer school, but that turned into way too big a job for just a dozen or so kids.

In the past they've just been added with the grade they received into Historical Grades, but that doesn't pull the teacher's state ID. 

They take the driving portion in the summer after 8th grade but get high school credit for it. I want to make sure that however I do it, it shows up right on their transcript and also pulls correctly for the Grades report.

Any input is appreciated. Thanks in advance.
Tags: NSSRSPowerSchool
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3 Responses to "Summer Drivers Ed"

Peggy,
I just put them in as summer school grades when sending those into the state you do not need a teacher ID number for state reporting.  That is how we do it in Columbus. 
The Summer School Student Grades template has you leave the Staff ID field blank.

Suzanne

Suzanne, do you make a different store code for that then?

No the high school just uses S2 but they add Summer School to the Course name which then wipes out the Course number so someone has to manually enter what the course number is.  So you could use a different store code so the course number stays.  When the Guidance changes the course name I export the list of classes then send it to them to enter in the correct course number because they were the ones that wiped it out in the Historical grades.  Usually around 30 or so records they have to fix.

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Where do you designate a student as HP instead of PK in PowerSchool?
Tags: NSSRS
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3 Responses to "Putting in HP in NSSRS"

I believe on each student on the State/Provine - NE page 

(under Information on the left hand side)   

Half-day Pre K  --change the drop down to YES for each student

This can also be done on the Transfer Info page at the bottom
When you choose Yes or No to the Part time Kindergarten or Part time pre-school.

The Unique ID extraction file still shows the grade level as PK even though Half-Day Pre-K is selected in PS.  How can the extraction pull out the HP grade designation? I've imported the extracted file into Excel, changed PK to HP and then converted file to .txt for upload. I'd prefer the extracted file to show HP as the grade level, not PK.


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I have a couple of rural school kids who are going to take Driver's Ed via DL. I used Enroll in Another School to get them in the class. What I'm worried about is Attendance, ADA/ADM, and anything else that would affect NSSRS. Does anyone have any experience with this and have any advice for me?
Tags: ADA/ADMAttendanceNSSRS
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1 Response to "Enroll student at another school"

We have a student that only takes band with us. We do report the student in NSSRS.  He has a FTE of .2 so he doesn't really count because the FTE must be 50 percent or more but we do all the templates for them.


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When I run the audit file for Student Grades, any students at the high school who have withdrawn from a section after grades were stored for first semester have the entry for that grade one column off. It appears to happen with the teacher name. It sees the comma that separates the last and first name and then shifts everything over. In the column for Course Code Long, it puts in the Course code instead of the Alternate Course Code. In the Section Code Long column, it replaces the section number with the Section ID. It also happened for the extract file, except that it doesn't shift the data over.

I reported this to PowerSchool and it moved all the way up the food chain. This is the response I got today: 

The issue you have reported in case number 01363418 has been identified as a new or existing application defect.

I do not have a workaround for this issue at this time as the report is not correctly handling dropped classes.

Your case information will be associated with the existing development ticket, for tracking purposes. The case will remain open until the defect has been addressed in a PowerSchool release, at which time you will receive email notification and the case will be closed.

Just thought I'd give everyone a heads-up in case you run into the same thing.
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0 Responses to "Issue with Student Grades report"

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We are considering opening up our elementary to the parent portal. I'm curious how many schools have the portal open at that level and the reasoning behind that decision. Also, do you have "standards" available?

Thanks in advance for your input.
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2 Responses to "Parent Portal questions"

We have the portal open for all grades.  The main reason is we use Power Lunch and this way parents can see the lunch transactions and balances.

We use Parent Portal for any parents that would like an account.  It is mainly our parents who have secondary students and want to keep up with the younger kids. 
And yes, we do have our standards available as these are on the elementary report cards.

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I realized recently that I had an alternate course code incorrect for a teacher in last year's Grade Report. I want to find the course and fix it, but I can't find it. 

I went into DDA>Courses, but there's not field there for Alternate number. Can someone point me in the right direction?
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1 Response to "Search for Alternate Course Code"

In DDA, the Alternate Course Number only shows up if a course has been assigned one.  It then appears in the Custom field, but appears to be non-editable (if that's a word) in DDA.

Editing the Alternate Course number can be done at the Setup>School>Courses screen.

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I can't seem to get PT Mobile to work on an iPad. Can someone send me some instructions that aren't as vague as the ones on PowerSource? I can find the district when I search, but it doesn't seem to hold the information to log in.
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7 Responses to "Making the Mobile App work" (view all)

Are you running 7.0.3 or 7.1 (current).  If so it is broken on those two releases.

We are hosted now, so running the most current version. I guess I'm glad to know it's not just me :~P

Does anyone know if this got fixed?

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I tried to clean up some overlapping enrollments for a student the other day and it wiped out everything!!! All her enrollments, assignments, attendance! PS Support said that this is a known issue and directed me to Article 64217. It is supposed to be corrected in the December update.
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1 Response to "Warning about correcting overlapping enrollments"

I have seen this too, but when I called tech support on Oct. 24, they did not reference article 64217 and they would not escalate the case! I called twice and even talked to a supervisor. I was sure the loss of student data wasn't user error and was caused by a PS function, but I let Tech Support's lack of interest stray me into thinking this was an isolated instance and therefor I didn't post a warning. Thanks for the warning Peggy and sorry I didn't put one out earlier.

When I found about the deleted records, three days had passed, so we didn't want to do a flashback. We went to a test server and rolled it back to before the function was run. This allowed us to get the two students' data, which was manually reentered.

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I can't get the Student report to pull the kids who transferred out over the summer no matter what dates I put in. What am I missing? Do I need to go in and change the transfer date to a date after school started?

I am running Student report version 1.2.
Tags: NSSRS
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2 Responses to "NSSRS Student Report not pulling transfers out"

Peggy,
I always cushion my calendar a week before school actually starts and exit my summer transfers one day after the start of the calendar.  I use the calendar to mark days in session but then my summer transfers show up for the student report and the school enrollment report.  They don't show up in June for the student summary attendance (which is what I want).  I don't know if this is the right way but it's been working for us.  

Peggy, with the students who transferred out over the summer, I change the entry date to 07/30/2011 and the exit date to 07/31/2011. When I run the Student Report and the School Enrollment for the October 17 submission (which is the initial submission for the 11-12 school year) I use 07/30/2011 for the start date and the end date would be the date you are running the report. That way all of the transfer out students are reported. Then any other submission for the remainder of the school year I use 08/01/2011 as the start date. As advised by our tech support through ESU5 we use 08/01/2011 as an enrollment date and 06/01/2012 as an exit date. That way we have some play in our school calendar. I hope this helps you with your exports.

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I have one teacher (and ONLY one teacher) whose courses are showing up in reverse order in his queue in PowerTeacher. I have hunted all over to see what could possibly be up and all the settings seem to be correct. When I log in on PT admin and look at his account, they are in the correct order. He's the only teacher in the building using Windows, and I wonder if it's some sort of cache file, but I'm PC illiterate and don't want to go trashing files unless I know what I'm looking for.

Any ideas or suggestions?

Peggy Medema
Valentine Community Schools
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0 Responses to "Course order wrong in PowerTeacher"

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I managed to get my Unique IDs from NDE, but now I can't figure out how to get them in to PS. I know it's probably not that hard, but my brain is mush!!!

HELP!!!
Tags: NSSRSupload
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4 Responses to "Importing Unique ID to PS" (view all)

If you are upgraded to PS 7.0, you go tothe Staff Edit Information then Nebraska Faculty Information (near the bottom of the page), on that page there is a spot for it!

The process isn't too bad.

1) In Excel, bring in the state ID downloaded file by Get External Data. (If you don't know what this is, count yourself lucky and ask your NSSRS person)
2) Optional, but would save a little time, rename the SSN and Gender column so they will not map in PS. You can use any name, even garbage, as long as it isn't SSN or Gender.
3) Save the file as a txt (tab delimited) file. Name it anything that makes sense to you.
4) In PowerSchool, go to a staff members Edit Information page, scroll to the bottom and click on Faculty Information link.
5) Scroll to bottom of page and enter any number in the NE Staff ID field. You need to do this so the field shows up in the field list. If the field is not at the bottom of this page, you need to have the latest state upgrade installed.
6) Go to Special Functions > Import/Export > Quick Import
7) Select the Teachers table
8) Browse to your saved file from step 3.
9) All other fields can be the default.  (Suggest Field Map box should be checked)
10) On the next field mapping page, map:
Local_Staff_ID  =>  TeacherNumber
LastName  =>  Last_Name
FirstName  =>  First_Name
NDE_Staff_ID  =>  NE_StaffID
11) Check the box "Exclude First Row"
12) Check the box "Update teacher records if an imported...."
13) Click submit

I would now delete out all the staffs' SSN numbers, unless you know you have a use for them. Before you delete though, I would export out the Teacher_Number, First_Name, Last_Name & SSN. Then save this file in a secure location. This way, if in the next few months you find out you need this, you will have a file you can reference or import back into PowerSchool. Once a few months pass, I would delete that file.

Thanks. I guess I should have said Student Unique IDs. When I put their student_number in, it says that number is already in use. When I use ID, there isn't anything to map it to.

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I think I ask this every year, but is there a way to make it start going to 2011-12 now, or do I have to wait until school starts?
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0 Responses to "Default to new year"

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We are going to full day Kindergarten this year. However, my rural school kids will only go M-W-F until the end of the first quarter.

I can't decide whether to put them on a track and uncheck the days they aren't scheduled to be in class, or to set up an A/B schedule and set the calendar days that way.

Do you think it makes any difference? Any input would be appreciated.

Thanks!
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0 Responses to "Tracks vs. A/B schedule"

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Is anyone else getting results for students who have been put into classes in Scheduler? Mine are coming out without a stored grade code, so it's easy enough to sort and delete them, but I wonder if I'm doing something wrong.

Peggy Medema
Valentine Community Schools
Tags: NSSRS
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0 Responses to "Student Grades Report - Preregistered students"

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I think this happened last year, too, and it was showing 2000-2001, but I don't remember how or if it needs to be fixed. Can someone help me out here??

Thanks!!

I love June :~P
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5 Responses to "Current Year in Scheduler shows 2001-2002" (view all)

Peggy,



It warms my heart to know that someone else other than me is muddling through scheduling during the month of June. 



Here is what I am thinking is going on.  I think you are saying that your scheduling year is set to 2001-2002 at the top of the screen when in PowerScheduler.  If so, that is an easy fix.  Simply choose PowerScheduler, then Functions, then set scheduling year...then choose the 2011-2012 year or whatever you named your year while creating your scenario.



Hope this helps.



Dustin


The first time I did that, 2011-2012 was listed, but now it's not. The list now looks like this:

2008-2009
2009-2010
2000-2001
2001-2002

I have a faint memory of it doing this last year, too. I just can't remember if it was a problem or not.

That happened to me a couple of weeks ago and somehow my current senario dates were changed to 2001-02 so I just edited the senario back to 2011-12 and then it came up under set the schedule year.

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I'm considering entering our school's curriculum into PS as standards so that teachers can attach assignments to them and then we can track the curriculum. Is anyone else doing this?


Peggy Medema
District Data Specialist
Valentine Community Schools
402-376-3367 ext. 226
pmedema@esu17.org
Tags: PTGstandards
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0 Responses to "Tracking the curriculum through standards"

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I set up Attendance Tracking as per the instructions from PowerSource in the user guide. Make sure that you have all of your attendance codes tied to a category. If you make any changes, go to Special Functions>Attendance Functions>Refresh Premier Attendance (this was the step I missed and why my middle school wasn't working).

I set 10 Semester Tracking Level Triggers at intervals of 2. Edit Unexcused Tracking Level.pdf

Then go to District Office and run the Refresh Attendance Tracking Data. 

I ran mine and then ran ADA/ADM per Student and compared the results. They seem to match up.

Don't get hung up on that "Unexcused" terminology. It just counts absences.
Tags: ADA/ADMAttendanceNSSRS
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10 Responses to "Attendance Tracking" (view all)

And this works even if you track attendance by MEETING and not DAILY?

What type of Attendance tracking method did you set up? Also, how does this know to look only at the current month? Example from 10/1/2010 through 10/31/2010 for any student who missed greater than two days in that time frame?

Kris, I have schools that do both, meeting and daily. It's pulling the correct info.

Greg, you must set up Percent for anything else to work, I have that set to 1. I have semester set to 2.

You can't tell if it's the current month, but the report pulls a date so that you can sort.

You don't need to know what they missed only in October, because it's cumulative from the first day of enrollment. October is >4, November >6, etc. See page 5 of the most current instructions: CDC - Excessive Absenteeism Monthly Collection.

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