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Tanya Phillips (18)
I am getting an error:  
Term: Exam 2
Session Grading Periods requires at least one object in collection.  
(Sorry, can't do a screen shot b/c PS is down.)
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0 Responses to "Advisor Error-Calendar"

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Does anyone have a low grade report they would be willing to share with me?
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2 Responses to "Low Grade Report"

I have a reporting engine report that I like.  What is the best way to get it to you?

tanya.phillips@cvsstorm.com

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I'm having troubles storing grades for my high school...I didn't have problems with semester 1 or Q1 and Q2...I've tried checking my final grade set up and my store codes...and I just can't figure it out.  Is there anyone that can help?
Thanks.
Tags: Grades
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9 Responses to "Storing Grades" (view all)

Can you be a little more specific.  Exactly what is happening when you try to store grades?  Do you have year long, quarter long and semester long classes?  What terms do you need to store credit for?  Try this:
Year long:  Store with no credit
Semester:  Store with no credit
Quarter:  Store with credit

Then go back and try this:
Year:  Store with no credit
Semester:  store with credit

Then if you have year long classes that need credit store those with credit.


So, I went back and did that, and here is what I see when I check a student's historical grades.  She only has one class showing up as S2, but should have others showing up as well.


Multiple New Entries  Single New Entry  Previous School Names  Detail View   LangArtsVocational 
Year/Term Grd Lvl Course Dept. Earned Credit Q1 Q2 Q3 Q4 S1 S2 Y1
16-17 S1 11 Advisory/Storm Zone 0.00 100 100 100 100 100 100 _
16-17 S1 11 Am History 10.00 96 96 99 97 96 98 _
16-17 S1 11 Business Law I/II Vocational 10.00 100 100 100 99 100 99 _
16-17 S1 11 Chemistry 10.00 100 98 99 100 98 99 _
16-17 S1 11 College Algebra DC 10.00 95 99 97 96 96 97 _
16-17 S1 11 English III LangArts 10.00 99 100 100 100 100 100 _
16-17 S1 11 H. School Choir 10.00 100 100 100 100 100 100 _
16-17 S1 11 Plant Science/Plant Biology Vocational 5.00 98 99 . . 98 . _
16-17 S2 11 Psychology 5.00 . . 100 100 . 99 .
16-17 S1 11 Spanish II 10.00 100 100 100 100 100 100 _


I noticed my grades weren't saving properly when I tried to run my grades report for NSSRS.

I am also having students who do not have classes showing up on the report.  My seniors have only year long classes that are being picked up on the report.  None of my CIP classes are are the report either.  Sharon is also looking into what the problem is.

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What programs do you use for lunch balance collection?  Does this accept debit/credit cards that the parent can pay on-line with?  What about ACH debit?  What about other fees than lunches?
TIA.
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5 Responses to "Money, Money, Money" (view all)

We've been using eFunds for Schools for the past several years and are very happy with it.

Parents can deposit money to lunch accounts (eFunds syncs with PowerSchool so online deposits show up pretty much instantly in PowerSchool) and to pay sports registration fees.  As far as I know, there is no limit (other than what the school might have) on the types of fees which could be set up in eFunds.

Parents can pay by debit/credit card (charged a convenience fee of $2.65 per $100 transaction value) or via ACH (charged a $1.00 convenience fee per transaction regardless of amount or how many different fees/deposits are made in a single transaction).  By having parents pay the convenience fee, eFunds doesn't cost the school anything other than some sort of annual maintenance fee ($170 or some such amount).

Reporting options available on the administrative side of eFunds meet our needs and are relatively easy to use.

I like the thought of it tying in to PowerSchool, and that it shows up there.  Seems like it would be a lot less work than just accepting a debit/credit card then having to go through and post info each day.

+ 1 for E-funds. This is our first year with it and we've been happy with how easily it works with PowerSchool. A couple of parents complained about the hassle last fall but we tell them to continue sending checks, if they preferred. 

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I just stored grades, and some of the classes that don't take grades (i.e. Interventions) that are showing zeroes.  What do I do to get this to not show zeroes?  
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2 Responses to "Storing Grades"

Go to the course setup page for affected courses and check the Exclude from Storing Grades option.

To delete the ones you already stored, go into DDA, go to the stored grades table, and enter a search string for the date stored, equals, {blank}; to get the blank, just hit the space bar once in that text entry field.

That will pull up the offending stored grades and you can delete them.

Thank you!!!!!

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PTP from a teacher:  When I create an assignment it is only showing that I can select 4 categories (Class Participation, Responsibility, Quiz, and Project) but I have 7 categories created.  I clicked on the categories and it says they are all active but they won't show up.

So, I went in from the admin side to add the categories, and when I logged back into her PTP, I still had only 4 categories to choose from.  

Please help!
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3 Responses to "Categories in PTP"

Are the categories limited to specific classes? Go to the Grading icon, select Categories. Make sure it says either "All Classes" or lists the specific class you are looking for then save.

I hope that helps and that is all it is.


That was it, thanks!  I thought she had them all selected, but it was only for S1!

That was it, thanks!  I thought she had them all selected, but it was only for S1!

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I need assistance, yet again!  My students have two different grades listed on their quick look ups.  as you can see, for the most part, it isn't a big deal...but I would like to fix what ever the heck I have wrong.  Can anyone help me?  grade rounding.JPG
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2 Responses to "Grade Rounding"

You have a grade scale that is set up with a number in the letter grade setup AND the cutoff percent. Your teachers have their gradebook set up to use one or two decimal places.

When you stored, it stored the percentage with the decimal places but is also stored the "Grade" value which is the corresponding number.

You can suppress the letter grade or the percent grade so the quick lookup screen only displays one value. That is found in the School Setup>Final Grade/Reporting Term Setup>Select the term and check the box of the one you want to suppress.

Hope this helps.

Thanks for your help!

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I am putting grades in and I keep getting the message that "An invalid grade scale exists for at least one class or standard. Contact your administrator to correct the grade scale configuration before saving scores." I've looked, but I'm not sure what I need to change. Some of my teachers have this, and some do not.  I've tried to check the grade scale in both course and section to make sure they match, but it is time consuming, even for a little district like ours to go through every single one.  Suggestions?
TIA
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1 Response to "PTP Invalid grade scales"

I just fixed this for our Elementary Grade Scale. Look in District>District>Gradescales. I had a yield sign on the one affected. Click the pencil and in the Cutoff column, make the low grade = 0. We had a "U" have a low of an 80 and a teacher gave a kid a 50 and would get that message and not save. I made it a zero and all was good.

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My principals just asked me if I could set up an Individualized Learning Plan Page in PowerSchool for all the teachers to be able to access.  They want to be able to post Dibels scores, NeSA scores, MAPS scores, ACT scores, and also be able to enter goals for the student as well.  They want to be able to drill down this report by subject as well.  They also want this to work with the advisor dashboard.  They want to be able to enter information for student intervention, along with what has and has not worked for the student.
Any suggestions, or would it just be better to set up a google doc for each student?

I feel like this is a very large process either way, and am overwhelmed just typing it!
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2 Responses to "Individualized Learning Plan Page"

Tanya
 What they are asking for is WAY beyond on what you or PS can do right now. You will need to look at software called data warehousing. We are looking at viewpoint right now but have used 2 over the last 4 years. Just a note, the state is building a data warehouse for all schools too. It is still the baby stages. So just a matter if you can/want to wait or get something else. 
 The 2 we used but dropped, tried to do on google docs and such.. No way. Pearson inform - not very good. 

Thanks.  I appreciate your help!

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How do you handle the exchange students and their class ranking?  We don't really want ours calculated into the rank.  We have one sophomore and one senior.  I realize the sophomore student is as much of an issue as the one that is a senior.  
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4 Responses to "Exchange student question" (view all)

On the "Other Information" student page you can choose "Exclude from Class Ranking"  That's what we do.

Ok, thanks!  I just couldn't think of anywhere that I could even begin to look for that.

You are sooooo welcome!  Glad I could help once.  I usually receive a lot more help from this group than I can ever give!!!

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Is there any way to set up log entries to email parents automatically?
Tags: Log Entry
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2 Responses to "Log Entry/Parent Notification"

PowerSchool doesn't have the capabilities to directly email log entries to parents. I've just finished a customization project with a contractor that allows PowerSchool to generate the contents of an email to parents, which is a list of discipline log entries. We have to copy and paste into an email. 

Well, dang.  That's what I thought.  Thanks for your reply.  Merry Christmas!

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I've got one student that has a negative attendance on my ADA/ADM Report.  Can anyone help?  I've checked her FTE, and it is entered correctly.  I've checked her membership, and it shows 1, just like it should.  
It is also not counting her absences...
TIA.
Tanya
Tags: ADA/ADM
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3 Responses to "ADA/ADM by Student"

Make sure the entry/exit dates are within your Years & Terms. After you make changes, you will need to go to Special Functions > Attendance Functions > Refresh Premier Attendance Views Data in order for attendance to change.

Ok, I will try this once I don't have a message about the server being unavailable due to a scheduled application, state reporting, or other scheduled maintenance.  
Wonder why they didn't warn me about this???  Esp. since it's during school hours...

Is her schedule full? If she doesn’t have a course in every period of the day, it will result in negative attendance.

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What is the best way for teachers to see which students should receive accommodations due to their sped status?  I didn't know if we could use some type of alert that would just show the icon...any ideas are welcome.
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2 Responses to "Alert for sped students?"

You might consider the Other Alert (field name is alert_other)found on the Other Information screen if you aren't already using it for something else.

That will put a yellow triangle icon on student screens viewable by teachers.

Thank you.  I checked it out, and that will work out perfectly!

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We are wanting to gravitate towards being paperless next school year.  How do you go about notifying parents for failing grades, mid-term reports, report cards, and stuff like that?  All advice is appreciated :)
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0 Responses to "Paperless Question"

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I have an ADA/ADM report that I ran for my HS and it shows 170 membership.  When I run my attendance summary to upload to the state, I show a total of 171.5 (when I add days present and days absent).
After counting calendar days less snow days, I show I should have 170 days total.  I am wondering if something in my conversion is wrong...
We have an 8 period day plus an additional period that we have labeled advisory instead of a number-so it's essentially a 9 period day.  
Any suggestions??  
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1 Response to "ADA/ADM compared to Attendance Summary"

I figured this out for us.  PowerSchool is rounding up our quarter days, .25 became .3, .75 became .8.  I had to correct this in Excel for now.  We will correct our conversions in Powerschool to reflect the one decimal place limitation at the state.

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We have noticed that with our new staff this year, they have to go to another screen after entering grades to publish the assignment.  It doesn't appear to be like that for the veteran teachers.  Is there a setting we need to put in so it automatically publishes when the teacher enters a grade?
Tags: GradebookGrades
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2 Responses to "Gradebook-publishing grades"

In the teacher's gradebooks, select Tools > Categories. Select each category and check the Publish Scores box.

They might want to check the other settings in that window, too. If you always use 100 points, I would change the default from 10 to 100.

They will have to publish the scores in the assignment section for any assignments created before checking the box in Categories.

Thanks, I will give that to them :)

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I thought I would try to get ahead with state reporting, and pull the Student Grades Report for S1.  I can't pinpoint what I'm doing wrong, as I am able to pull our ES and our MS information, but not the high school.  I've tried being in the S1 term, I've tried being in the year-long term, I've tried being in Q3 term, and I still get nothing for the HS.  
Any suggestions?
Tags: GradesNSSRSReportsState Reports
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10 Responses to "Student Grades Report 2013" (view all)

Do you have the settings at District > Schools/School Info > select the high school > Reporting Store Codes. I entered Term 2012-2013 with store codes S1,S2, Term Semester 1 with store code S1, and Term Semester 2with store code S2. If you have any Quarter long classes, you will need to enter Quarter 1 with Q1, etc.

I don't understand why the ES and MS exports, but it appears that these need to be entered each school year.

Thanks Sharon, it looks like problem solved :):):)

I have some students that left our district during first semester, or right at the end.  On the grades report starting with teacher name-in the teacher name it only shows the staff member's last name, then their first name shows in the staffid column.  Everything else in the record moves over one column with that.
This affects all students that left our district during S1, regardless of exit date.  
Any suggestions on this? 

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Our seniors get out on the 9th, and the rest of the school doesn't get out until the 18th.  How do you recommend entering attendance for those dates?  
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6 Responses to "Attendance for Seniors" (view all)

You can assign the seniors a track (A, B, C, D, E, or F). Can be done using Student Field Value in Functions.

Then in your Calendar Setup, deselect the Track that you assigned to them for the 10th to the 18th.

I believe NDE would say it is a "district decision" on how to handle this. Most of the schools I know have the seniors exiting PS the same day as the rest of the students, which is after the last day of school. It would be helpful to know if many schools are not handling it this way and if someone has a more definite ruling from NDE.

At the data conference I think I remember NDE stating that they take the actual attendance from the CDC where the hours are entered.  And it doesn't matter if you have your Seniors exit the same as the rest of your students.  That is how we do it in Columbus.

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