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Beverly Lauby (27)
Is anyone using RevTrak to allow parents to make online payments to their lunch accounts?  Do you like it?  What kind of security access to you need to provide them?
Thanks,
Bev Lauby
Lexington Schools
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0 Responses to "RevTrak for online lunch payments"

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I am puzzled  by something and hope maybe you can help.  We are still using the Gradebook.  A teacher says when she enters a NHI in her gradebook for a student, then at a later date the student hands in the assignment and then the teacher enters a percent score, then mysteriously after a couple days the score reverts back to NHI.  I am not able to replicate the problem.  Have you ever seen this?  It makes no sense to me.

Thanks for your help,
Bev Lauby
Lexington Schools
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3 Responses to "NHI scores in Gradebook"

I have not seen this before. What does NHI stand for? Is that a special code?

Yes, it stands for Not Handed In.  The teacher enters it in their Gradebook Preferences under Score Codes.

What version of PowerSchool are you using? It may be a bug that was resolved in a later version.

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We have trained people to search for sped students by using the field verified_disability=1.  With the sped data being entered into special programs now, how do you search for data since it is not stored in the student table?  Not everyone has access to DDE or the skill level to use it.  This would also apply to searching lunch data since it is also being stored in special programs.
Thanks,
Bev Lauby
Lexington Schools
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1 Response to "searching sped data in new special programs"

I correct myself, lunch data is not stored in special programs.  Only the sped data.
Bev

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I have been in denial but now it is crunch time.  In the past for our students that take online classes in Odyssey for credit, the high school secretary would enter their grades manually in historical grades.  I am understanding this year, these students need to be enrolled in a section to have the grades report correctly.  Do I have to create a new course/section for each of these classes then enroll the students in it?  Will it pull the manually entered grade?  This all so confusing and alot of work since we have so many unique online courses.  I have searched the PowerSchool and ADVISER documentation and have not found any guidance.  How are other schools handling this?

Thanks for any advice,
Bev Lauby
Lexington Schools
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8 Responses to "Odyssey online class grades" (view all)

Hi, Bev, We have had the same dilemma with Odyssey classes, but I did go ahead and create sections for them. It's definitely a pain, and a lot of times they show up as an error in ADVISER. 
I am definitely open to other ideas on how to improve this since we will have more and more students using this system for classes. 

Bev, 
We've been using Odyssey for quite some time now.  We use a container course and put the grade in when the student finishes.  Advisor still only needs grades at semester and pulls them from Historical Grades.  Wayne and Ellie may have a different answer but that is how we handle it.

Bev,
I set up a unique teacher for our Odyssey where kids.  The teacher they have has other classes so I made the teacher her last name and grades. Ek, Grades
Then I created classes some I used our regular course numbers then had to creat new course using a unique numbering HS18000 so I new this is not a regular course my sections were ODW for S1 and ODW2 for S2 enrolled students then had the teacher open PTP and put in a Final Grade Override of the letter grade they earned.  I stored Grades without credit so our Counselor Staff could verify and enter the credits that were awarded.  Call me if you need any help
Suzanne

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Does anyone use iPads instead of computers for recording lunches in the lunch line?  We are considering switching from laptops to iPads for our lunchroom staff.  Pros/Cons?
Thanks,
Bev Lauby
Lexington Schools
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1 Response to "iPad for PowerLunch"

I considered iPads for about five minutes. But then I realized they would have to be on a separate, closed Wi-Fi access point. The cafeteria's AP is overwhelmed every day with students on their devices during lunch. Anyone done this?

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I want to try publishing our semester 1 grades but only want the High School's.  If I go to the High School, Nebraska Ed-Fi, publish Student Course Grades, will it publish only the High School or all Semester 1 grades in the District?  Has anyone successfully published grades yet?
Thanks for your help,
Bev Lauby
Lexington Schools
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3 Responses to "ADVISER publishing Semester 1 grades"

I was able to publish grades by individual schools within the district.

Bev,
We were able to publish had some issues (we had turned off Grades and didn't even know it) all worked fine.  Yes, by doing it at the High School only the High school will publish.

Suzanne

Thank you.  This worked.  Now to work through the dependencies.

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I want to try publishing our semester 1 grades but only want the High School's.  If I go to the High School, Nebraska Ed-Fi, publish Student Course Grades, will it publish only the High School or all Semester 1 grades in the District?  Has anyone successfully published grades yet?
Thanks for your help,
Bev Lauby
Lexington Schools
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0 Responses to "ADVISER publishing Semester 1 grades"

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We are in the process of implementing Clever in our district.  Clever wants an admin account with read only access to DDE.  I feel this is a huge security risk.  How do other districts send data to Clever?

Thanks for any input,
Bev Lauby
Lexington Schools
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1 Response to "anyone using Clever?"

We use Clever and we have given them an account.  Have had no issues with them it has been at least 3 years.

Suzanne

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Is anyone using the special education module for PowerSchool?  Any opinions?

Thanks,
Bev Lauby
Lexington Schools
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2 Responses to "SPED module for PowerSchool"

We used PowerSchool in parallel to SRS for the past few years because the PowerSchool reports were much easier to work with in NSSRS.  For this year, we have chosen to use PowerSchool for ADVISER rather than SRS.  I believe our SPED teachers are still entering data in both systems.

The biggest advantage of PowerSchool is that it removes a layer of complexity when working on reporting errors.  Unless a person with SRS access is doing your ADVISER, it takes extra steps to fix errors.  Having it all in the same system really makes problem resolution much easier.  

The disadvantage is that if you want to use SRS features that don't exist in PowerSchool (I'm not SPED and have never used SRS, so I don't know what those are), you have to maintain data in both systems.

Dave

We did use PowerSchool when doing NSSRS but this year our Sped director decided to use SRS.  It doesn't seem to be that bad but we do have a couple students we transferred out and the other school transferred in but we have errors in ADVISER.
when we used it in Power School teachers still updated SRS. We have a sped secretary that updated PowerSchool.  And I created a custom page for data like MDT date and IEP date and case manager etc.

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Is anyone using the PowerSchool Special piece?  Pros?  Cons?

Thanks for any input.

Bev Lauby
Lexington Schools
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0 Responses to "PowerSchool Special Ed portal"

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We have been using PowerSchool for 18 years and have always used Log Entries for discipline.  Now the state is requiring us to go to Incident Management.  Does anyone have any advice, gotchas, tips, etc. for changing?  I am not looking forward to this, especially training our Admin on doing things a new way.

Thanks for any help,
Bev Lauby
Lexington Public Schools
Lexington, NE
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5 Responses to "moving from Log Entries to Incident Management for state reporting" (view all)

I believe that if you attend an ADVISER workshop you will be able to get help with this. 

I plan on attending ADVISER work days but my concern is our school starts Aug. 13th and our ESU work day is not until Sept. 27th.

Bev, 
PowerSchool will be hosting a Zoom training session on Aug 22nd.  You should get a tech note notice soon with the time etc.  That will provide an overview and how too. 

Aimee

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Is anyone using the PowerSchool SPED module?  I am seeking feedback whether good or not happy with it.
Thanks,
Bev
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0 Responses to "anyone using the PowerSchool SPED module"

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I would like to have some procedures in place to help with the validation of data submitted in NSSRS so all of the responsibility does not fall on me.  I submit the reports to NDE pulled from PowerSchool but I would like to have admin review the data to have another set of eyes looking at it.  Perhaps sign off on it.  Just curious how other schools handle it.

Thanks for any input.
Bev
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6 Responses to "NSSRS validations question on procedures" (view all)

I am new to Hastings, but Kathy printed out all the NSSRS reports (after October & June uploads), put them in a 3 ring notebook, attached a routing slip and had it go around to all the administrative staff to sign off that they reviewed the data.  It was a CYA measure.  However, several administrative staff admitted that they may not even open the notebook... they just sign their name.

I have spoken to NDE staff on several occasions to ask that they train administrative staff on NSSRS - the where to look, what to look for, why should they look & when should the look.

I have also asked if they can produce something that shows what all the reports are (instead of going to Validation & having to click on each drop-down separately searching for the report we might need) as a guide for the Data Stewards and Administration to know where to look and what to look for.

Sorry Bev, not really a good answer to force others to have our backs in making sure the data is good & useful.    We are all hoping to have that other set of eyes.

Kristy

In Columbus Tami and I print off (make pdfs) of the reports and email them to who needs to look at it.  We make the option person verify the option list the HR guy look at the State Aid report etc.  If they don't look it is their problem they had the data. 

But when NDE contacts the Superintendent about an issue they always come to me to find an answer.



Thanks so much Kristy.  Those are all good ideas.  I'm going to give the 3 ring binder and signing off a try.  I agree that NDE needs to train admin on the reports.  I also agree it would be helpful to have something that shows what all the reports are and what and where to look for.
Bev

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I am searching for recommendations of companies/people we can hire to create an object report for our High School Report Card.

Any ideas?

Bev Lauby
Lexington Public Schools
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1 Response to "recommendation for hiring person to create an oject report"

Beverly,

I've created various object reports/report cards for our district. If you have an idea of what you wanting, I'd like to be considered for the job. 

My direct email is weist.heather@westside66.net.

Thanks!

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I have been working on this for 2 days and had any success.  All help appreciated.

At our High School we have 0 period and 0-1 (meets for 2 periods) period classes.  But not all students take a 0 period class.  On our report cards I want to pull the teacher name for either the 0 period or 0-1 period class, but if there is no class taken I want "No period 0 class taken" to pull.

This is the code but it is not working.
^(decode;^(*period_info;0(A);teacher_name); ;
^(decode;^(*period_info;0-1(A);teacher_name); ;
No Period 0 course taken;^(*period_info; 0(A);teacher_name)^(*period_info;0-1(A);teacher_name))

What am I doing wrong?

Thanks,
Bev Lauby
Lexington Public Schools
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0 Responses to "decode on object report"

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I had a request from my superintendent that is beyond my PowerSchool knowledge.  He wants to know average class sizes by teacher by building for the 16-17 school year.  I can’t find any reports that would do this.  Any help is appreciated.
Thanks,
Bev

Bev Lauby
Lexington Schools

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3 Responses to "help needed to pull section enrollment data"

If you have SQL Reports installed there is an Enrollment by section report that may work for you.

You could use the Master Schedule and change the preferences to show all teachers, all periods, all rooms, all days and show in list form.  A little "bulky" but would get you the information.

If you are familiar with DDA, there was an article on Powersource that helped with pulling that information.

Narrowing your search using the term id and school id you can export the following:

No_Of_Students
Course_Number
Section_Number
[Teachers]Lastfirst
[Courses]Course_name

I believe it was article id 7899 - hope that will help!

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Our entire Kindergarten report card is standards in PowerTeacher.  With the update to 9.1 the page for teachers to enter standards score through PowerTeacher has changed.  The page allowing teachers to enter all scores for a student individually is gone.  There is only one link on the bottom left, after clicking on the backpack, to allow scores to be entered.  And it has to be done by standard for all students.  And the previous scores do not appear.  This is quite cumbersome.  Has anyone found any work arounds for this?
Thanks,
Bev
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4 Responses to "Standard Grades in PowerTeacher" (view all)

Previously, you could do all standards entries for a single student before going on to another student. With version 9, you make entries by standard for all students.  So... you do one standard at a time.  You can auto-fill when appropriate. If you change the reporting term, to a previous term, you will see previously entered standards.

Thanks Maurice.  When I change terms it is NOT showing the previous scores.

Do you see previous standards on the admin side? Are the  standards missing for all your subject areas in PowerTeacher?

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We updated to 9.1.1 over Christmas break.  I tried to run a state report and when I click on the State Reporting tab I get the following error - Failed to list SDK reports: null.  I opened a support ticket and they said it was a known application defect and will be fixed in a future update.  I do not want to go to 9.2 now and state reporting is due in a week.  My case is # 02388006.  I am so frustrated!!!  Does anyone have the contact information for our PowerSchool state reporting person?

Thanks,
Bev Lauby
Lexington Schools
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2 Responses to "NSSRS reports gone on 9.1.1"

I know of other districts running the exact same PS and state versions as you and they are not experiencing the same problem. The only difference is all the other districts I checked are hosted. This is the version:
PS 9.1.1.1.1071898
State Content: USA-NE 15.12.0.5.0

So I'm not sure why you are having this issue. It must be something specific to your server/installation.

The PowerSource case that references this issue, #75976, https://support.powerschool.com/article/75976, says the Reproduction Step is to Apply the latest state reporting update reporting-installer-win-amd64-15.11.2.3.0. The latest state reporting update is NOT 15.11.2.3.0, it is 15.12.0.5.0, which is what you are running.

I have been working with PowerSchool support.  They have identified an issue with servers that were updated from version 8.3 to 9.1.1.  They applied a work around to our server yesterday.  All state reports are there and working.  They made sure to state that this is a temporary work around and not a fix.

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Are there any other schools that use Modern Images for their student and staff photos?  This is our first year with them and I can not figure out how to import their photos from the CD into PowerSchool.  I have called the company but they have been no help.  Any guidance would be appreciated.
Bev Lauby
Lexington Schools
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5 Responses to "Modern Images photo importing help" (view all)

Importing photos are a pain. :-P We had boys in the CD we received from our photographer. (We're an all-girls school).

Here's the KB article in PowerSource for importing photos:
https://support.powerschool.com/article/preparing_to_import_student_or_staff_pictures__photos_into_powerschool

We don't have Modern Images but I just make up my own map txt document with the student_number in one column and the Picture name in the other column ( it is also named the student _number.jpg)

Then I ZIP the file of student photo's which are each labeled as the student_number.jpg

It has worked for me great.  Call me if you need more help
Suzanne

In the .txt file, does the .jpg have to have the same number as the student number? I've been going through and changing them one at a time. We used to get them named with the student number, but no more. :(

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I am attempting to write code on an object report to pull attendance.  We have some classes that run for 2 periods but attendance is taken for each period.  

For example - when I use -
^(*period_info;3(A);current_grade;Q1)^(*period_info;3-4(A);current_grade;Q1)<tabto 3.25>^(*period_info;3(A);current_percent;Q1)^(*period_info;3-4(A);current_percent;Q1)<tabto 7>^(per.att;3(a);abs;q1)<tabto 7.75>^(per.att;3(a);tar;q1)  I get the grade and percent correctly but it will not pull the attendance for period 3.

When I use -
^(*period_info;3(A);current_grade;Q1)^(*period_info;3-4(A);current_grade;Q1)<tabto 3.25>^(*period_info;3(A);current_percent;Q1)^(*period_info;3-4(A);current_percent;Q1)<tabto 7>^(per.att;3(a);abs;q1)^(per.att;3-4(a);abs;q1)<tabto 7.75>^(per.att;3(a);tar;q1)^(per.att;3-4(a);tar;q1) it pulls the attendace for the 3-4 period but also a zero for the period 3 attendance.  

I have messed with deocde and if.then statements but I can figure it out.

Any help is appreciated.
Bev
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0 Responses to "object report attendance DAT for 2 period classes"

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