Do no add the 0 period to the bell schedule. That will make it a non-attendance period. 

So, how should I add it in.  It will be classes that take attendance and grades.

I'm sorry, I misunderstood. If you are going to mark attendance in that class, this process would not work.  For me, I would assign those students a different FTE with a different attendance conversion to calculate the attendance correctly for those students.

Jane, on the sections screen for this course,  I think you can remove the sub as the co-teacher and then change the lead teacher to the sub.

Yes, you can switch the teacher, but I got a warning that I would lose that teacher's Gradebook if I deleted the teacher. That concerns me this close to the end of the semester. I think I'm going to temporarily rename the teacher account until after the end of the semester. That way, the new teacher's name will appear on the stored grades. Thanks.

We had a similar situation last year, Jane. Here is the method we used to handle moving the student enrollments fairly quickly (deleting the section wasn’t an option for us as the term had already started; I would be concerned about ghost enrollments in your situation and advise against deleting the section with students enrolled):
Create all of the needed sections so they are ready to enroll students.
Then from the large section page that lists all of the students use the checkboxes to select a group of students needing moved to a specific section. Use the Drop and re-enroll button to move the group of students together to the correct section. Repeat this drop and re-enroll with each group of students from the original large section until it is down to only one of the smaller sections.
Good luck!
 

That looks very easy. Thanks, Amanda! :-)

Yes, for two or three summers I hosted a Powerschool workshop at CLJMS. Richard was the presenter. He has a lot of knowledge.

Thanks, John. Anyone planning to use him this year who might want to try to share his travel expenses?

If anyone would host a workshop I would love to attend.
Bev Lauby
Lexington Public Schools

Do you use PowerScheduler and do you let PowerScheduler build your schedule from scratch each year, or does your school manually create a schedule?  This will impact how you proceed.

Jane,
We just went through the same dilemma with one of our high schools at our district.  Five of our high schools are smaller and have enrollments of under 250 students. They all have yearlong courses and do their scheduling through PowerScheduler.
We are bringing our largest high school with enrolment of  1300+ and in the old system (SMS) they have their yearlong courses split out into semester versions. Initially, we wanted to try to get them on the same course catalog at the other high schools with yearlong courses. After months of back and forth we determined that it would be best for them to keep Semester versions of yearlong courses.

It all depends on how you want to schedule. If you split the courses into semester versions default there is no guarantee that your students would get the same teachers or sections both terms. If you wanted to ensure that students get the same teacher and section in the following term you would need to create sections links or course restraints in PowerScheduler to make sure that happens. This could end up being a lot of work since you would need to link each semester 1 course to the semester 2 course.  

The one thing that made us stick with semester courses for this high school is that we have a requirement that requires any student who has failed a semester of a year long course to retake the semester the following year. Switching to yearlong versions of courses would cause several issues for us. A students that failed a semester of a yearlong course would have to register for full year course the following year just to retake the semester they missed. So any course request report would list the student as retaking a course for a full year, Even though they are just registering for a semester. The student would also take a “full seat” for the year long course even though they are only going to be in the class for a semester. This could potentially skew the number of potential sections needed. 

PowerSchool does have a “split and commit” function that we considered. It might work in your case, even though it did not work for our needs. If you use the Split and Commit and you use the automated walk in scheduler there will be no section link between the sections.  So there is no guarantee that the student would get the matching section on the opposite term if using AWIS.

The Split Year Long Function was designed to give the customers the benefit of building sections of courses as year long courses and then splitting them into semester sections.  This allows more flexibility in student movement between sections at semester end as well as to allow a student to take just one “makeup” semester of a course.

Power Scheduler (before the Commit):
The split is only a Power Scheduler function so it must be done after the last Load and before the Commit.

Do not do it until you are absolutely sure you do not want to build and load again because it doubles the requests for the year long courses.

Each section in a teacher’s schedule becomes 2 sections and each enrollment in the student schedules becomes 2 enrollments. For example, MAT1000.1 year long becomes MAT1000.1 and MAT1000.1001 with semester terms.

The course preference screen does not change because that is no longer used at this point.

Customers often do the “Split” after their last Load but weeks before the Commit so they can use the “Split” sections to do final adjustments to student schedules.

Credit for the course may have to be adjusted.  If they have used this function before then the credit is set at .5 in the Courses Table if a student should receive 1 credit for the completion of the year.  In the Course Catalog in Power Scheduler the credit should be changed back to 1 to reflect the total credit for the year during the request process.Currently there is a “bug” in the Online Course Request Screen though and it is calculating the credits requested based upon the Courses Table and not upon the Power Scheduler ScheduleCourseCatalog Table.

Customers need to be careful not to change the live side credit if classes are still in session and grades have not been stored.

Live Side (after the Commit) AWI Considerations:

On the live side the student would need 2 requests for AWI.

On the live side a check would have to be placed in scheduling preferences to allow same course different terms if using AWI.

On the live side there is no section link between the sections.  So there is no guarantee that the student would get the matching section on the opposite term if using AWI.

Probably more information that what you requested but maybe some of this will help.

We do use PowerScheduler and allow it to create a schedule from scratch each year. But we also do a lot of manual changes before our schedule is ready. As a Catholic school, students have a required year-long theology course each year, in addition to the usual year-long math, science, English courses. So it's always tough getting the electives and semester courses to schedule around the yearlong ones.

Adrian ... thanks for the lengthy explanation about the split and commit function. I didn't know about that function. It might be something we can try.

Just found a PowerScheduler report (Student Request Tally) that lists all students and the number of courses and credits they are requesting. Does anyone  have a sqlReports4 that would pull this info, by any chance? TIA

P.S. Please don't tell me you all have the day off!! ;-)

I found a code to use to search it is *hours_requested < 1
You can put what ever number to find students that have some but not enough.

I looked at my sql4 reports and did not see one for power scheduler.  I have a couple reports for incomplete schedules but noting for requests. 
We are working in Columbus!!!!
Suzanne

Yes, on the live side, I set the term to 17-18 then search *currenthours_requested

There is also a *hours_requested but I've never used that one. Not sure why....

From PowerSource article 7671

(PowerScheduler) Requested Credit Hours in Scheduling Year
Format: *hours_requested[operator][number]

(Live Side) Requested Credit Hours in Current Year
Format: *currenthours_requested[operator][number]

Kristi

Yes, you will want to copy the master schedule. It is easier to go in and change periods, teachers, etc. from the copied schedule sections than to create all new sections.

This is what PowerSource article # 55644 says:

Commit the schedule from PowerScheduler to the live-side. Perform this action AFTER the schedule is complete and school is out of session, but BEFORE the End-of-Year (EOY) process has been run. Ensure that the year term has been created on the live side before committing your schedule.

Some schools split year-long courses and others don't. When you split them, it is easier for drop & adds at the end of the semester.

Just the other day when I was talking to tech support about a PowerScheduler question, I asked the tech support person about article #55644 stating the schedule should be committed AFTER school is out of session. He was surprised to hear the article stated that and he didn't have a reason why it would state this. He agreed with me in the fact that schools commit all the time before school is out of session.

To me committing the schedule from PowerScheduler is no different than copying the master schedule on the live side, which schools, especially elementary schools, do all the time before school is out of session.

Also, how do you define "school is out of session?" If you pad your dates, is this after the calendar days are marked as not in session or is it after the last day of Y&T? Oh, that is right, Pearson says we shouldn't pad our dates too. :)

The article is correct, you definitely want to commit the schedule before you run the EOY process.

I used to commit before the school year was up, too. With all the updates, I wondered if it made a difference. Thanks for the info.

Question. Will this workshop go over the build and load process or will it be more focused toward building registration screens. Tried to email Wayne at wweins@esu9.org , but it keeps coming back as undeliverable. Any help would be appreciated. Thanks

That would be because I spelled his email incorrectly.  I fixed it above.

It will cover the complete process, which is a lot for one day! We will cover the Build, the Load and the setup of registration screens. Sounds like fun, right?  wwiens@esu9.org   [thanks Graci :) ]

Be sure your calendar is setup for 2011-2012. Then in System > Special Operations, run the Reset Class Counts.

I am having the same problem this year.  However, our secretary set up the calendar and we reset the class counts and it looked ok.  Then I got on about a week later and the counts were gone again.  I checked that the calendar was ok and reset the class counts again and nothing happened. Any suggestions???

Like Sharon said you must have your Calendar Setup done then run Reset Section Meetings first Param 1 is 2017 and the code is resetsm

I just had this issue and that is what Tech support told me to do then you can run reset class counts.

It worked for me but Calendar Setup done for the school first.

Suzanne

Peggy,



It warms my heart to know that someone else other than me is muddling through scheduling during the month of June. 



Here is what I am thinking is going on.  I think you are saying that your scheduling year is set to 2001-2002 at the top of the screen when in PowerScheduler.  If so, that is an easy fix.  Simply choose PowerScheduler, then Functions, then set scheduling year...then choose the 2011-2012 year or whatever you named your year while creating your scenario.



Hope this helps.



Dustin

The first time I did that, 2011-2012 was listed, but now it's not. The list now looks like this:

2008-2009
2009-2010
2000-2001
2001-2002

I have a faint memory of it doing this last year, too. I just can't remember if it was a problem or not.

That happened to me a couple of weeks ago and somehow my current senario dates were changed to 2001-02 so I just edited the senario back to 2011-12 and then it came up under set the schedule year.