Teachers take attendance in the teacher portal, which is called PowerTeacher. There are two gradebooks: the old PowerTeacher gradebook and the new PowerTeacher Pro gradebook. 

So teachers are still taking attendance in PowerTeacher (the portal, not the gradebook) like they always have. The setting for determining when teachers can take attendance is still under School > Preferences.

I was there  under School > Preferences, but it was not seeming to work.
I had to update my browser and it worked but I had to choose "Number of school days teachers may alter
attendance prior to current date (PowerTeacher)" to make it give me days in the past.

THANKS ALWAYS WAYNE!!

Hi Jane,

Have you tried Special Functions >Attendance Functions and then Refresh Premier Attendance Views Data. May help with the attendance.  Do not know what to tell you about the grade issue.  Sorry.

Thanks,  Kris Just ran the attendance refresh and it didn't fix the attendance issue. :-( It's weird because other reports find the student. I think this is a custom report but it's used every day. I don't know why it would suddenly not work.

Well dang!

Did you try Special Operation Recalculate Attendance?

We don't have a totally automated way, but we've setup a way that doesn't take much work. It uses the special search function, attendancepoints. for your attendance level of 6, you would search *attendancepoints > =6. This requires all the attendance codes you want counted to have their Attendance Points set to 1. A custom field would need to be created to contain the date the 6th absence email was sent. You can create a stored search for each level, ex:

*attendancepoints > =6
Attendance_email_6 =

This would find all students who have 6 or more absences in a period and has not received an email for the 6th level. After the email is sent to these students, you would use the Student Field Value to enter the date into Attendance_email_6. 

This would find students the first time they reach 6 absences in any period, so it would not find students when they reach 6 absences in each period.

You would do the same for the other levels, such as 10. 

Do no add the 0 period to the bell schedule. That will make it a non-attendance period. 

So, how should I add it in.  It will be classes that take attendance and grades.

I'm sorry, I misunderstood. If you are going to mark attendance in that class, this process would not work.  For me, I would assign those students a different FTE with a different attendance conversion to calculate the attendance correctly for those students.

What version of PS are you on? We just upgraded to 12.1.4 and nothing's been reported to me (knock on wood).

12.1.3. I wonder if it will get fixed in the update. 

Thanks for the input.

Release notes are here: https://support.powerschool.com/article/83650

Here's what I found about attendance, not sure it's related to your issue: 
When using the Attendance Change function to create attendance, comments are being copied from another period and saving them with the attendance record that it created. This issue is now resolved.

The reason was the PS update that came out on 6-8-18 - PS was supposed to apply the update but did not - even though I reported the issue to them earlier in the week.

Aimee Muehling let me know that this is known PS issues, they released the fix late Friday. The fix came down with the security update. If you run the latest release that will fix the problem see below

PowerSchool Release NotificationPowerSchool SIS 12.0.1.0

It is now corrected.

Go to System>Special Operations>Load Server Reports

The password is solo flight

You can run the ADA/ADM report for any year by simply changing the term.  Not sure if that's what you are looking for.

I'm not sure what they need. It's for the Blue Ribbon School application, I think. I was able to run the ADA/ADM by Date report under System Reports. Is that the report you were referring to, Kris? 

I'm being asked if there's a report that shows attendance as a percentage. Any ideas?

At our high school, we use only period attendance.  It works very well for tracking attendance and tardies.  We use daily attendance for our elementary only since they do not go by periods.

We use period attendance also the only thing to be careful with is setting up your attendance conversion it can only be 1 decimal place for NSSRS reporting.  We have 9 periods so it is set up as 1 period missed is .8, 2=.7, 3=.6, 4=.5, 5=.4, 6=.3, 7=.2, 8=.1, 9=0

Suzanne

We have a student that only takes band with us. We do report the student in NSSRS.  He has a FTE of .2 so he doesn't really count because the FTE must be 50 percent or more but we do all the templates for them.

Have you checked that your calendar shows 1 for Membership Value?

Membership (your 181) is calculated from the Calendar's Membership Value.

Attendance (160.2) is calculated by the Attendance Conversion that is attached to the Bell Schedule that is set for the specific day in the calendar.

For 5/20, where the Attendance value is 0. I would check the Attendance Conversion associated with that day's Bell Schedule.

Also, the Membership value and the Attendance values should equal for days in the future. The 16th & 19th has 1 membership point, but only allows 0.8 of an attendance point.

Remember to refresh attendance anytime you make a change to the attendance setup.  Special Functions > Attendance Functions  > Refresh Premier Attendance Views Data.

I ran the refresh attendance and I still get a zero in the day for May 20, 2014.   So, when you print out a report, it will show every student has an absence already.   My calendar set up looks the same for that day as the days before.  I wanted to attach a screen shot, but can't in a comment. 

The .8 days are because this particular student has an incomplete schedule on top of this other issue.  It's really fun here this year!!!!

I sent this into powersource, but really need an answer more quickly than their recent response times have been! 

:-)

Hi Joan,

I find that attendance tracking does not work for us after 1st semester as we start counting over again at the beginning of 2nd semester.  We send letters to parents when students get to their 6th absence and again at 10.  So this is what I do:

I set up a custom page called Attendance with 2 fields on it.  6th Attendance Letter Sent (field name 6attendance) and 10th Attendance Letter Sent (field name 10attendance).  Then I created 2 stored searches:
1.  6th Absences with the search criteria of:
         *attendance_points>=6
         6attendance=
2.  10th Absences with the search criteria of:
         *attendance_points>=10
          10attendance=

When I run the search it looks for anyone with 6 or 10 absences and does not have a date in the letter sent field.  I then send the letter and enter the date in the letter sent field. 

This works well for us, but I am certainly open to  anything easier!  Please share if you find something wonderful.
        

I've never used it nor set it up, was trying but not getting it to work correctly.  We are needing some way that is not too difficult to find students who have missed 5 days or more, and 10 days or more....we use period to day as our attendance mode.   

Ours is doing the same thing only it's also logging out Admin too. I went in and change the Time Out to 90 minutes and it is still logging us out after about 15-20 minutes. I guess I will need to call tech support :(

If teachers were to take attendance via their gradebooks, it looks like you can make the sort of desired setting via PT Administrator>Gradebooks>Preferences.  But that might log you out after a few minutes regardless of what you set as well.

Of course, the value of a secure website is diminished if it is just left open on desktops all day, including when teachers may not be in their rooms monitoring their computers.

We are experiencing the same thing.  My teachers started coming to me on Monday with this issue.  I tried adjusting the settings as well with no luck. 

Mine is doing the same thing, but only at the elementary.

I had one teacher with the same problem.  My issue was that I deleted a kindergarten student that did not show up and is going elsewhere instead of un-enrolling him. Thinking "He was never here, has not grades, no big deal just delete".   A mistake I will not make again!!!  Therefore he was still enrolled in classes in the CC table confusing PowerTeacher.  I had to find his records in the CC table and delete them.  Solved the problem.

Just saw this on PSUG.  May be just what you need, and much easier than what they had me do!

Received the following
steps from support which resolved the problem for us:

System > Special Operations > Set Synch to Non-Atomic Mode (turn off)

System > Special Operations > Clear orphaned student schedule records

System > Special Operations > Set Synch to Atomic Mode (turn back on)

On the Periods page, click on the Period Number you want to change and drag it to the new order location you want.  The sort order will re-arrange itself.

I spent an hour trying to figure that out? Too simple! Thanks, Ray. :-)

Does anyone know how to arrange periods on the quick look up screen?  Mine are showing up 2,4,7,1,6,5,3,8,9....haven't had this happen before. 

I figured this out for us.  PowerSchool is rounding up our quarter days, .25 became .3, .75 became .8.  I had to correct this in Excel for now.  We will correct our conversions in Powerschool to reflect the one decimal place limitation at the state.

There are some reports on PowerSource. Click on the Community tab, then the PowerSource Exchange button. Search for attendance comments. There are different ones you can look at to see if it is what you want.